Administrative Assistant

USmax is seeking an Administrative Assistant to join our team supporting USAID’s Office of Security (SEC).

The Administrative Assistant provides general support for meeting coordination, managing calendars, general administrative tasks, and providing customer service to diverse stakeholders.

Duties and Responsibilities:

• Coordinate meetings, events, and other similar activities.
• Utilize information technology hardware routinely used in an office setting, to include copier machines, scanners, fax machines, spreaders.
• Systematically evaluate and improve correspondence operations in for an extensive organization with varying functions performed in subordinate offices.
• Determines, using personal initiative and discretion, which organizational segments should handle technical mail and correspondence.
• Manage the calendars of the Director and Deputy Director.
• Maintain the scheduling of the conference room.
• Established control records on incoming correspondence and action documents following up on work in progress to ensure timely action.
• Performs other duties as assigned.

Required Qualifications:

• Experience in hardware routinely used in an office atmosphere, to include copier machines, scanners, fax machines, shredders.
• Proficient in Microsoft operating systems, to include Word, PowerPoint, Excel, Notes, Google Mail, Google Calendars, and SharePoint.
• Must be capable of articulating thoughts, ideas, and opposing points of view through all forms of communication with both internal and external government agencies.
• Must be proficient in crafting all types of correspondence to reach their target audience with clarity and comprehension to include the senior management level.
• Must be skillful in giving briefs, guidance, and assistance on administrative issues, policies, procedures, and methodologies to a diverse audience.
• Must possess the ability to meet deadlines and be efficient in accomplishing assigned tasks relating to administrative duties.

Physical Requirements:

• Must have 20/20 vision with corrective lenses if necessary.
• Must have dexterity in both hands.

• Candidates must have an active Secret clearance to be considered. The selected candidate must be able to obtain, and maintain, a Top Secret clearance.

About USmax
USmax Corporation is an award-winning SBA Certified Woman-Owned Small Business and leading provider of Innovative Professional, Technical and Enterprise IT services. Our client areas span International Development, Public Safety, Law Enforcement and Healthcare markets.

Our Commitment to quality and continuous process improvement is demonstrated by our CMMI-SVC ML3 appraisal, as well as ISO 9001:2015, ISO 20000-1:2018, and ISO 27001:2013 registrations. We offer complete program life cycle support through a full range of planning, design, implementation, management, and support services. Our services based on trust, quality, efficiency, and innovation drive the mission of our various federal and commercial customers.

USmax embraces diversity, equity, inclusion, and accessibility and strives to build and maintain a safe environment where we celebrate diverse backgrounds, treat everyone with respect, and value the unique lived experiences each person brings based on their race, ethnicity, sexual orientation, gender identity, religion, disability, military or veteran status, national origin, age, marital status or family status and related conditions.

USmax is committed to the full inclusion of all qualified individuals. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to: www.usmax.com.

USmax is certified by the Commonwealth of Virginia Department of Veterans Services as a Virginia Values Veterans (V3) Facility and certified as a V3 Certified Employer. USmax is an avid supporter of the men and women who have served our country. This certification recognizes this achievement and furthers our commitment to veterans and their families.