Conference Support Specialist

Job ID 18511
The Space Dynamics Laboratory (SDL) is seeking a highly organized Conference Support Specialist to aid in the planning, coordination and execution of a large annual conference held at Utah State University August 3-8, 2024. This position is temporary and part-time 20 hours/week and up to full time in the weeks leading up to the Conference with overtime hours during the Conference. The position ends August 9, 2024.

For more information about the Small Satellite Conference, please visit our website at:
SDL supports a variety of missions, including NASA's vision to reveal the unknown for the benefit of humankind and the Department of Defense's aim to protect our Nation on the ground, in the air, and in space. Our sensors, satellites, software systems, and science and engineering play an essential role in some important missions you've heard of, and others that you haven't. Join our team in our seventh decade of delivering mission success.

Responsibilities:

• Populating and updating the Conference Mobile App
• Putting together slide shows and sponsor videos
• Coordinating and sharing digital files with Utah State and Magic Productions
• Assisting with management of sponsor inserts and setup for packet stuffing
• Assist with ordering signage and coordinating placement on-site at the Conference
• Coordinate Side Meeting and Private Meetings during the Conference
• Assisting with conference set-up and take-down
• Additional Office duties as assigned

• Must be willing to work some non-standard hours, including some evenings and weekends (including the occasional Sunday)
• Excellent Microsoft Office Skills (Word, Excel, PowerPoint, Outlook)
• Strong attention to detail, and high organizational skills
• Excellent problem solving and forecasting
• Ability to work well under pressure and negotiate tense situations while maintaining a calm and professional presence
• Ability to work with a high level of initiative, self-motivation and a positive demeanor
• Ability to work independently and as part of a team
• Ability to manage and complete multiple projects and deadlines simultaneously
• Ability to communicate effectively in a clear and concise way (verbal and written)
• Excellent interpersonal communication skills including the ability to foster effective working relationships with supervisor, coworkers, clients and customers
  

• Working knowledge and experience with the concepts, principles and practices of event planning
• Ability to research market trends, demographics, pricing strategies, competitors and other relevant information to support the event delivery
• Experience with graphic design and video software

For questions or assistance with the application process or the DoD SkillBridge program, please contact employment@sdl.usu.edu.

EOE including Disability and Vet