What are the responsibilities and job description for the Medical School Admissions and Student Affairs Coordinator I position at UTHealth Houston Careers?
The Office of Admissions and Student Affairs at McGovern Medical School is seeking to identify an enthusiastic, energetic and goal and outcomes driven coordinator to support our Academic Success Initiatives Program and Wellness and Resilience Program. These two programs serve as vehicles to deliver direct and deliberate platforms to support student progression to degree completion while teaching resilience fostering behaviors to help future physicians not only reach their fullest potential but to also maintain wellness during the rigors of the medical education continuum. We are invested in training physician-leaders who are well educated and armed with the proper tools to address their own stress and burnout. Students who are WELL are better able to perform optimally in the academic arena and to practice medicine.
This position involves coordinating, supporting, organizing and delivering essential professional student services across 3 areas: Academic Success Initiatives including Tutor support, Career Advising and Wellness Programs housed in the Office of Admissions and Student Affairs, under the direction of the Deans & Program Directors.
We prefer applicants who have had experience in an academic setting that revolves around higher education. Post graduate is an even larger asset to have. It would also be helpful if this experience was in a scientific setting, as all of our students are engaged in the pursuit of medical field studies. The key to success will be a strong sense of organization, and an ability to follow-through. You will be helping to set up meetings for students as they advance through their education at UTHealth. These will include creating necessary follow-up communications, and tracking results of these sessions. We need someone who can work in a consultative manner with students, so it will be helpful to have had experience with adults in education. Data is also a key for the coordinator. You will be tasked on creating spreadsheets to track progress of participants, and be able to analyze and create reports.
Central to this role is ensuring that there is respect for confidentiality and maintenance of balance of responsibilities across the three key areas.
What we do here changes the world. UTHealth Houston is Texas’ resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That’s where you come in.
Once you join us you won't want to leave. It’s because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you’d expect from a top healthcare organization (benefits, insurance, etc.), plus:
- 100% paid medical premiums for our full-time employees
- Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year)
- The longer you stay, the more vacation you’ll accrue!
- Longevity Pay (Monthly payments after two years of service)
- Build your future with our awesome retirement/pension plan!
We take care of our employees! As a world-renowned institution, our employees’ wellbeing is important to us. We offer work/life services such as...
- Free financial and legal counseling
- Free mental health counseling services
- Gym membership discounts and access to wellness programs
- Other employee discounts including entertainment, car rentals, cell phones, etc.
- Resources for child and elder care
- Plus many more!
Responsibilities include:
• Assist with day-to-day delivery of established programs with direction from the Deans and Directors of the Office of Admissions and Student Affairs
• Assist with program promotion, including development and/or distribution of promotional materials, onsite tabling during group presentations at school and when necessary, health science center-wide.
• Coordinate logistics and implement program-specific campaigns including annual events, etc.
• Coordinate, plan and facilitate regularly scheduled academic success and wellness programming for students.
• Facilitate academic success educational programs (i.e., courses, workshops, and special events) in small and large group settings
• Increase awareness of and engagement in program offerings for the three key areas (Academic Success Initiatives, Wellness and Resilience and Career Advising)
• Represent the medical school and integrate with and support academic success and student wellness activities and events sponsored by the school and health science center
• Assist in budget planning for events, and have a working knowledge of policies, and procedures relevant to the operation of the programs of the three key areas
• Perform other duties and responsibilities as assigned.
Certification/Skills:
Working knowledge of Microsoft Office Suite with emphasis on Excel and Word.
Minimum Education:
Bachelor’s degree in related field or relevant experience in an educational environment in lieu of education.
Minimum Experience:
At least one (1) year of experience in an educational setting
Prefer educational experience be in a higher education or post graduate environment
Physical Requirements:
Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.
Security Sensitive:
This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215
Residency Requirement:
Employees must permanently reside and work in the State of Texas.
