Purchasing Administrative Assistant

Overview

Join our team as a day shift, full-time, Purchasing Administrative Assistant in Tulsa, OK. 

Fulfilling your purpose begins here: 

People First, Always. Here’s how we take care of our people: 

• Medical, vision, dental health insurance, health savings account / flexible spending, competitive pay, paid time off, 401k retirement plan with company match, employee assistance program and more. 

Your team is bigger than your department: 

• Hillcrest HealthCare System (HHS) is comprised of three hospitals in Tulsa and five regional hospitals, including Hillcrest Medical Center, Hillcrest Hospital South, Tulsa Spine & Specialty Hospital, Hillcrest Hospital Claremore, Hillcrest Hospital Cushing, Hillcrest Hospital Henryetta, Hillcrest Hospital Pryor, Bailey Medical Center of Owasso. Hillcrest also provides comprehensive primary and specialty care services through Utica Park Clinic and Oklahoma Heart Institute.
• We believe healthcare is a team sport and every player has something to contribute. We show compassion, celebrate differences and treat one another with respect. 

Responsibilities

• Project Coordinator works closely with Practice Manager/Administrative Director on repairs and maintenance on clinic/department spaces.
• Project Coordinator helps as a liaison between the IT Department and clinics on IT projects, opening/closing locations, and the on boarding of new providers.
• Project Coordinator provides training and assistance to enter online maintenance work order request. Is a resource for all things maintenance. Works closely with maintenance, Director of Project Management and CFO – obtaining quotes from contractors; approving high dollar repairs; and submitting capital requests.
• Project Coordinator works closely with Practice Manager/Administrative Director assisting clinics/departments on UPC Standard building finishes, UPC Standard Medical Equipment, and UPC Standard Furniture.
• Project Coordinator assists in resolving any out of compliance issues related to signage, building issues, storage issues, and equipment/furniture issues.
• Project Coordinator oversees all signage needs, reupholster needs, and art needs.
• Project Coordinator assists in asset inventory within clinics/departments and storage.
• Project Coordinator assists with all medical equipment repairs.
• Project Coordinator is responsible for all Staples, Standard Register, Duty Station, Fox Cleaners, Metro Appliance, Grainger, Fastenal, Anatomy Warehouse, and Commercial Medical orders.
• Project Coordinator is backup to all Purchasing Department staff.

Qualifications

Job Requirements:

• High School/GED