Job Posting for Accounting Coordinator at Utica Zoo
Position Scope: The Utica Zoo is seeking to hire a dependable, part-time Accounting Coordinator to work as an integral part of the Finance and Administration Department. Successful candidates will be responsible for the timely and accurate processing of all aspects of accounts payable including the timely posting of payroll, invoices, check writing, and maintaining complete and accurate vendor information, and all revenue related transactions. The Accounting Coordinator is also responsible for protecting the confidential assets of the organization such as development solicitations and sponsorships, and stewardship follow up, and must follow all procedures and controls in a timely manner. The Accounting Coordinator will report to the Director of Administrative Operations (DAO).
Duties:
Accounts Payable
Record payroll, taxes, deductions for each pay period
Process retirement and union dues payments for each payroll period
Process invoices for approval and timely payment
Ensure expenses are posted to the correct class and expense account for accurate reporting
Process invoice payments
Maintain accurate financial filing of invoices
Accounts Receivable
Ensure daily gift shop revenue and other income sources are deposited and recorded in a timely manner
Ensure revenue is posted to the correct class and revenue account for accurate reporting
Maintain accurate financial filing of deposits
Report generation
Provide management with weekly payables report
Provide management with weekly bank balance report
Assist the Board Treasurer and DAO with the production of month-end financial statements and other assigned reports.
Assist with cash flow forecasts
Assist DAO with yearly budget preparation
Assist with financial reporting for grant applications
Reconciliation
Enter and reconcile credit card, petty cash, gift card balances, and gas card transactions
Enter and reconcile payroll journal entries for each payroll period
Preliminary reconciliation of bank accounts and assist Board Treasurer and DAO with month end reconciliation
Assisting with month-end procedures as necessary.
Audit
Prepare year end reports and documentation for CPA
Assist Board Treasurer and DAO with posting adjustments and corrections
Development
Support development solicitations including annual appeals, sponsorships, and one time donor requests
Support stewardship follow up
Reconcile grant applications and payout requests
Track planned giving pledges, such as bequests, charitable trusts, and annual pledges
Be a conduit between Finance and HR to ensure appropriate recordkeeping, documentation, accounting accuracy for Utica Zoo Staff Benefits and payroll
Strict adherence to confidential policies and information.
Responsible for maintaining the accounting software and general ledger account.
Assist with improving departmental efficiencies.
Resolving Utica Zoological Society invoice/payment questions while acting as liaison with zoo staff and vendors.
Maintain vendor records within the organization’s financial database (W-9, tax-exempt forms, etc).
Deal effectively and with urgency, chargebacks and disputes with credit card companies.
Ensure adherence to Employee Handbook, Collective Bargaining Agreement, company procedures and policies, and Utica Zoo mission, vision, values and current strategic plan.
Other duties as assigned
Work Environment & Physical Demands:
The work is accomplished in an office environment and is generally comfortable.
Most work is performed indoors although the position may require work outdoors with exposure to seasonal weather conditions.
This position requires sitting at a desk for prolonged periods working on a computer and the use of standard office equipment.
Must be able to lift up to 15 pounds.
Work may require low physical effort on a daily basis such as walking, bending, stooping, and standing.
Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions of the job.
Job Type: Part-time
Pay: $18.00 - $20.00 per hour
Expected hours: No more than 15 per week
Benefits:
Employee assistance program
Flexible schedule
Schedule:
Day shift
Experience:
Accounting: 1 year (Preferred)
Ability to Commute:
Utica, NY 13501 (Preferred)
Work Location: In person
Hourly Wage Estimation for Accounting Coordinator in Utica, NY
If your compensation planning software is too rigid to deploy winning incentive strategies, it’s time to find an adaptable solution.
Compensation Planning
Enhance your organization's compensation strategy with salary data sets that HR and team managers can use to pay your staff right.
Surveys & Data Sets
Sign up to receive alerts about other jobs that are on the Accounting Coordinator career path.
Click the checkbox next to the jobs that you are interested in.
Sign up to receive alerts about other jobs with skills like those required for the Accounting Coordinator.
Click the checkbox next to the jobs that you are interested in.