Administrative Assistant - ULCS Region 102

We are currently seeking an Administrative Assistant to join our team.

Essential Functions

• Answer phones and route calls, provide information to client, refer questions and issues to appropriate staff for problem resolution in a professional manor.
• Must be able to take and distribute messages appropriately.

• Perform administrative duties including but not limited to typing documents, data entry, photocopying, mailing, scanning and faxing.

• Create internal/external correspondence, presentations and spreadsheets.
• Schedule and set-up internal meetings/conference calls.
• May act as liaison for vendors and ensure appropriate coding and payment of office related invoices.
• Assist with the hiring practices.
• Assist with new hire paperwork.
• Assist with creating and maintaining personnel files.
• Assist other co-workers with other duties when requested.
• Creates a behavior and conduct that maintains a positive work atmosphere by acting and communicating in a manner to get along with customers, vendors, co-workers and management.

• Consistent and on time attendance.

Additional Responsibilities

• Maintain a professional work area. (Conference room, front desk and waiting area)
• Supports Regional Office Manager and other management staff in daily clerical needs.
• Provides support and assistance to help the facility and personnel function as a team environment.

Minimum Requirements

• Proficiency in Microsoft Office and Outlook.
• Must be able to write, read and comprehend written and verbal job instructions/information.
• Must be able to communicate with others.
• Able to multi-task and produce in a high paced team oriented environment.
• Strong interpersonal and customer service skills.
• Organized, detail oriented and follows-through.
• Excellent Adobe, Microsoft Word, Excel, Power Point, and Outlook skills.
• Able to pay close attention to details and identify/correct mistakes.
• Excellent skills interacting with other staff members, outside representatives, and customers.
• Must possess good planning, analysis, and organizing skills.
• Able to delegate work effectively and manage time efficiently.
• Capable of performing repetitive tasks.

Physical Requirements:

Individuals must be able to perform the essential functions of the position with or without a reasonable accommodation. Individuals with a disability who desire a reasonable accommodation should contact the ADA Coordinator at 1-800-248-8733, ext 1339.

An Equal Opportunity Employer, including disabled and vets.