Office Associate, Senior - University Art Museum

The University of Wyoming invites diverse applicants to consider our employment opportunities.  We are also especially interested in candidates who have experience working with diverse populations and/or diverse initiatives. 

JOB TITLE:   

Office Associate, Senior

JOB PURPOSE:

Provide all aspects of administrative support to the Director, including anticipating information needs, scheduling meetings, drafting and/or proofing correspondence, and managing the calendar. Schedule general museum meetings and room reservations for the Art Museum and manage art museum memberships. 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provide all aspects of administrative support to the Director, including anticipating information needs, scheduling meetings, drafting and/or proofing correspondence, and managing the calendar. Provide organizational support for search committees, museum assessment/accreditation projects. 
• Attend Centennial Complex monthly meetings to coordinate events with security and the American Heritage Center.
• General office duties: Responsible for art museum admin calendar, scheduling room reservations, meeting room set up, and answering the main art museum telephone in the event Visitor Services is unavailable. 
• Research, compile, develop, analyze, and integrate data. Prepare related reports and correspondence; perform research for special projects as assigned by supervisor.
• Create and maintain complex records systems and databases. Manage Art Museum membership: responsible for art museum membership renewal reminders, processing new memberships and gift thank you correspondence as approved by the Director. Manage mailing list for art museum membership campaign. 
• Collaborate with the Marketing Coordinator on planning and implementing the annual giving campaign with the Director and Foundation.
• Ensure compliance with policies and procedures. Serve as the primary contact for the art museum for outside units or agencies. Perform complex problem resolution. Serve as a resource for the department and campus. 
• Other duties as assigned by the Director.

COMPETENCIES:

• Analysis/Problem Identification
• Attention to detail
• Consistency
• Individual Leadership
• Initiative
• Quality Orientation
• Work Prioritization & Management

REMOTE WORK ELIGIBILITY: 

This position provides vital support to campus customers and requires the successful candidate be available to work on campus.

MINIMUM QUALIFICATIONS:  

Education:  Associate’s degree

Experience: 1 year progressively responsible work-related experience

Required licensure, certification, registration, or other requirements:  

• Valid driver's license with a motor vehicle record (MVR) that is compliant with the University Vehicle Use Policy.

DESIRED QUALIFICATIONS:  

• Experience with Microsoft Office tools: Outlook, Excel, PowerPoint, Microsoft Word, Teams
• Experience with Advance, or similar financial or donation tracking system
• Ability to take initiative, problem-solve, and work independently 
• Understanding of University policies and procedures
• Excellent organizational skills
• Strong attention to detail 

REQUIRED MATERIALS:  

Complete the online application and upload the following for a complete application: cover letter, resume or C.V. and contact information for four work-related references.  

Complete the online application and upload the following for a complete application: cover letter, resume or C.V. and contact information for four work-related references.  This position will remain open until filled. Complete applications received by 04/14/2024 will receive full consideration.

HIRING STATEMENT:  

UW is an Affirmative Action/Equal Opportunity Educator and Employer. We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans and persons with disabilities.   

In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please call 307-766-2377 or email jobapps@uwyo.edu.

ABOUT LARAMIE:

The University of Wyoming is located in Laramie, a town of 30,000 in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its university, helping to make it a leader in academics, research and outreach. The university has state-of-the-art facilities in many areas and the community provides the advantages of a major university.

Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado’s Front Range, a bustling group of metropolitan cities including Denver, Boulder, and Fort Collins. This beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit http://visitlaramie.org/