Administrative Assistant I

Job Title: Administrative Assistant I

Location: Alexandria, VA

Duration: Full Time

Job Description
Provides secretarial support to assigned Administrator(s) or Department; establishing and maintaining records; compiling and distributing materials and reports; and responding to inquiries from a variety of internal and external sources.

Qualifications

· Education: High school diploma or equivalent.

· Experience: Job related experience within specialized field with increasing levels of responsibility required.

Essential Functions

· Coordinates schedules, meetings and activities for the purpose of supporting administrator/department staff with operational activities.

· Maintains a wide variety of files and records (manual/computer; confidential/non-confidential) for the purpose of providing documentation in accordance with administrative and legal requirements.

· Maintains all monies collected for the purpose of keeping accurate financial records for all Activity.

· Monitors assigned departmental activities and/or program components (e.g., travel arrangements and reimbursements, meetings and events, etc.) for the purpose of ensuring that goals are achieved, target dates are met and financial, legal and/or administrative requirements are satisfied.

· Prepares a variety of written materials (e.g., reports, memos, letters, etc.) for the purpose of documenting activities, providing written reference and/or conveying information.

· Responds to a variety of inquiries from internal and external parties (e.g., staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.

· Supports assigned administrative and department personnel for the purpose of providing assistance with administrative functions.

· Assists other personnel as may be required for the purpose of ensuring an efficient and effective work environment.

· Attends meetings and workshops for the purpose of recording events, conveying and/or receiving information.

Clearances

· Criminal Justice Fingerprint/Background Clearance.

· Tuberculosis Skin Test.

Public Health Compliance

· Proof of COVID vaccination. Exemptions for religious/medical will be reviewed.

· Must follow safety and health protocols.

Job Type: Full-time

Pay: $54,681.00 per year

Ability to commute/relocate:

• Alexandria, VA 22314: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• There will be Criminal Justice Fingerprint/Background Clearance, Tuberculosis Skin Test. Are you comfortable with that?

Experience:

• Maintaining a wide variety of files and records: 3 years (Preferred)
• Maintaining all monies: 3 years (Preferred)
• Monitoring assigned departmental activities: 3 years (Preferred)
• Travel arrangements and reimbursements, meetings and events: 3 years (Preferred)

Work Location: In person

Salary : $54,681