Administrative Assistant

Title: Administrative Assistant

State Role Title: Admin and Office Spec III

Hiring Range: $39,239 – $63,764

Pay Band: 3

Agency: VA Dept of Transportation

Location: Hampton Roads District Office

Agency Website: www.virginiadot.org/jobs

Recruitment Type: General Public - G

Job Duties

The VDOT Hampton Roads District is pleased to announce an exciting opportunity for a self-motivated individual to provide administrative and clerical support the Executive team to coordinate meetings, manage data, handle highly confidential information, and communicate with a diverse group of customers effectively. Competitive candidates will have an established and proven background in providing excellent customer service and the ability to manage multiple tasks and competing deadlines, as well as the ability to work independently and in a team environment.

Minimum Qualifications

• Knowledge of office practices/procedures
• Knowledge of business math, English, grammar, and composition
• Advanced skill in operating computers and related software (MS Office and automated financial management systems) to include development of complex spreadsheets/ databases and presentations
• Demonstrated ability to communicate effectively both orally and in writing with diverse groups, all levels of management/staff, local officials and general public
• Ability to analyze, research, interpret and evaluate data
• Ability to produce complex statistical reports
• Ability to plan, organize and set own priorities with minimal supervision
• Ability to compile, track and analyze budgets/expenditures
• Ability to exercise good judgment and make good business decisions
• Time/records management and organization/prioritization skills are essential
• Ability to maintaining and complete tasks confidentially
Valid driver’s license required

Additional Considerations

• Graduation from high school/GED with experience in office practices/procedures and/or training and education in a related field
• Advanced level experience in developing, manipulating and maintaining Excel spreadsheets
• Experience in compiling and tracking complex budget data
• Highly skilled in operating automated financial management system and office equipment
Experience in preparing/updating complex statistical reports

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Fingerprint-based criminal history background check, DMV driving record check, references, and work history will be required prior to employment. Valid Driver's License Required.

Position may be required to work outside normal hours, weekends, and holidays during emergency situations which may include but are not limited to inclement weather, disaster response and emergency operations.

VDOT utilizes a market based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

State applications will only be accepted as submitted online by 11:59 p.m. on the closing date through the Commonwealth of Virginia’s Job Board/Recruitment Management System (RMS).

Multiple positions may be filled from this recruitment.

The decision to interview an applicant is based on the information provided in the application and optional resume; therefore, those who fully represent their qualifications and work history will be more successful with obtaining an interview. Submitting an incomplete application and/or resume lacking job history and relevant experience detail may impact interview eligibility. State applications submitted via email, postal mail, fax, or in person will not be considered.

Contact Information

Name: Tina Kittrell

Phone: 757-956-3288

Email: christina.kittrell@vdot.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.