Program/Administrative Support (J3 USSOCOM) 23-002-FL

The Program/Administrative Support shall support personnel on a variety of administrative services essential to the daily operations, direction and efficiency of the Division assigned.

Tasks/Duties include:

• Serves as primary liaison and action officer for all administrative activities including awards, decorations, performance evaluations, deployments, CONUS and Overseas TDYs
• Coordinates In-Processing and Out-Processing for all personnel within the division
• Provides accurate accountability of all assigned and attached personnel
• Serves as the Organizational Defense Travel Administrator or Defense Travel Reviewer to assist personnel with travel orders and vouchers in the Defense Travel System.
• Serves as Government Travel Card (GTC) Coordinator
• Serves as Civilian Time Card Monitor
• Serves as SharePoint Administrator
• Manages, assigns and performs Division administrative and logistic tasking (e.g., cleaning and construction escort duties, etc.)
• Coordinates Task Management Tool (TMT) taskers with the appropriate staff to ensure suspense deadlines are met
• Assist in managing an office budget for the purchase of support equipment and materials
• Serves as the Privacy Act/Freedom of Information Act representative ensuring suspense deadlines are met on inquiries and handles sensitive or classified information in accordance with (IAW) SOCOM policies
• Serves as the Division Security Manager for Information and Operational requirements
• Plans and organizes general office activities to support recurring and emergent requirements and priorities.
• Maintains accurate records management IAW SOCOM policy.
• Anticipates/facilitates the development of Key Leader Engagements and schedules appropriate supporting venues.
• Assists in hosting meetings, visitations and conferences, through development of appropriate agendas, topics and talking points.
• Reviews and edits outgoing correspondence/staff documents for accuracy and compliance with established policies and guidelines.
• Draft and present briefings and presentations as directed.
• Serves as Defense Ready/SOF Ready administrator responsible for accountability of all assigned and attached personnel.

Required Skills/Qualifications:

• Bachelor's degree in any field or 10 years prior military experience working Human Resources, Administrative or Knowledge management.
• 5 years' experience as administrative, action, or staff officer within HQ USSOCOM, a Service headquarters, or a combatant command headquarters (4-Star military HQ)
• 5 years' experience using communication skills, both written and oral, to include preparation of written products for senior leader (general officer/flag officer/senior executive service level) use and the ability to communicate at all levels.
• 5 years' experience working with USSOCOM, subordinate organizations, DOD, and knowledge of each U.S. military service's roles and missions.
• 3 years' experience utilizing the Defense Travel System and 2 years as an Organizational Defense Travel Administrators (ODTA).
• Current DoD Top Secret clearance and eligible for SCI access required.

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