Executive Assistant - Growth Office

Overview

Why Valvoline Global Operations?

Valvoline Global is a worldwide leader in automotive and industrial solutions, creating future-ready products and best-in-class services for partners around the globe. Established in 1866, we introduced the world’s first branded motor oil, claiming our position as The Original Motor Oil.​ 

As an affiliate of Aramco, one of the world's largest integrated energy and chemicals companies, we continue to invest strategically and expand globally, driving unparalleled product innovation and sustainable business solutions.

Our corporate values of care, integrity, passion, and excellence shape everything we do. Living out our values is what makes our company, our employees, our partners, our customers, and the communities we serve great. 

When you join Valvoline Global, you join a culture that is committed to treating all people with care, operating with integrity, striving for excellence in everything we do, and showing passion about delivering on our commitments.

*Valvoline Global Operations Headquarters is located in Lexington, KY. We prefer local candidates willing to work an in-office work schedule (4 days per week minimally). 

Careers for the Driven

Valvoline has a rewarding opportunity as an Executive Assistant for the Growth Office.  We whole-heartedly adopt a ‘never idle' mindset. We also know that outstanding service begins and ends with our employees. So, we’re looking for good people to join our team. You bring your skills, talents, and drive. We will give you a great place to work, a competitive salary and benefits, and the resources and support to develop and advance within our global company.

How You’ll Make an Impact

The Executive Assistant for the Growth Office serves as a key point of contact for internal and external constituencies on matters pertaining to the Chief Growth Officer. This role completes a broad variety of administrative tasks that facilitates the executive’s ability to effectively lead the department, including: assisting with special projects; designing and producing complex documents, reports, and presentations; preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists and calendars; and making travel arrangements. Responsibilities can vary in complexity from routine to projects requiring significant analysis and material development.

In the role, you would be responsible for:

• Actively coordinates and participates in Growth team key meetings helping coordinate agenda, meeting notes and post meeting follow-ups. Works closely with manager to develop agendas, coordinates content and executes meetings and assists with communications as required.
• Assists executive with the development of presentations, reports, digital tools and regular organizational communications.
• Supports executive and managers with management of calendar, supports travel arrangements, expense reports and documentation, and assists with department budgeting and financial forecasting.
• Plans, develops and implements department-wide and corporate events and meetings. Works closely with manager to develop agendas, coordinates content, executes meetings and assists with communications, as needed.
• Performs office management duties such as ordering supplies and equipment, and approving time for payroll purposes. Assists in planning budgets; may be responsible for preparing, controlling, justifying, analyzing, interpreting budget and investigate discrepancies.

What You’ll Need

• Associate degree; Bachelor’s degree preferred

• 5 years of experience performing complex administrative and/or office work, including 1 years supporting leadership position. 

• Strong verbal and written communications skills.

• Ability to manage multiple and changing priorities simultaneously.

• Technology savvy.

• Competent with administrative processes.

• Attention to detail and high level of accuracy.

• Strong organizational skills

• Strongly Proficient in Microsoft Office products and software (most notably PowerPoint).

• Ability to prioritize and problem solve.

• Ability to hold highly confidential information as appropriate

• Must be authorized to work in the U.S. 

What Will Set You Apart

• Bachelor's degree
• Experience working for global organization and teammates in different regions/time zones

Benefits That Drive Themselves

• Health insurance plans (medical, dental, vision)
• HSA and flexible spending accounts
• 401(k)  
• Incentive opportunity*
• Life insurance
• Short and long-term disability insurance
• Paid vacation and holidays*
• Employee Assistance Program
• Employee discounts
• Tuition reimbursement*
• Adoption assistance*

*Terms and conditions apply, and benefits may differ depending on position.

Valvoline provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Are you good at what you do? Join us.

The Company endeavors to make its recruitment process accessible to any and all users.  Reasonable accommodations will be provided, upon request, to applicants with disabilities in order to facilitate equal opportunity throughout the recruitment and selection process.  Please contact Human Resources at 1-800-Valvoline or email 1-800Valvoline@valvoline.com to make a request for reasonable accommodation during any aspect of the recruitment and selection process.  The contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.

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