Jobsite Project Coordinator

VanKirk Electric is a leading national electrical contractor that specializes in all phases of multi-family construction.

As a Jobsite Project Coordinator at VanKirk Electric, you are responsible for jobsite material receipt and organization as well as various administrative tasks to ensure job is meeting objectives.

Responsibilities:

Strategy & Planning:

• Familiarization with project specifications by studying plans, scope of work and performance standards
• Track the percentage of work complete on the Construction Schedule
• Identify and report inspection results to the team
• Identify and communicate any Potential Change Orders (PCO) to the team
• Maintain Control (plan, order, receive, inventory, organize, secure, disburse, and remove excess)

Operations:

• Work directly with superintendent and project manager during rough-in stage of project
• Provide updated project schedule by studying project plans and specification; calculating time requirements and recommend actions needed to accommodate schedule changes
• Understand and clearly communicate Panel Schedules to the field crews, ensuring schedules are followed (possible creation of labels)
• Attend jobsite meetings on behalf of Project Manager and report meeting minutes to office immediately after meeting
• Ensure all work is authorized by VKE Corporate Office prior to completion
• Track percentage of work complete on the Construction Schedule
• Ensure jobsite Daily Log (manpower and inspections) are complete daily
• Ensure weekly Work Authorizations are submitted
• Inspect, monitor, and report misuse of material, tools, and rental equipment
• Manage tools by labeling and tracking
• Manage Rental Equipment
• Develop Material Orders
• Receive inventory, track, and secure delivered materials; confirm materials match purchase order description and quantities; input all necessary transactions into inventory system, providing proper documentation in a timely manner
• Identify and report damaged and defective materials to the team
• Manage field crew requests for material, meet with superintendent daily to determine material needed for field crews and properly stage for the following day
• Initiate acquisition, organize and maintain storage units and/or storage facilities for ease in accessibility, efficient material storage and handling
• Confirm all excess material (i.e., scrap wire, not installed) is securely stored and removed from the jobsite
• Report Wire Cycle Count Weekly with images, every Friday
• Report Full Inventory Cycle Count monthly with images, every last Friday of every month
• Report Wire Actuals based on field crew installation of each unit (1br, 2br, 3br, Townhouse, etc.) and/or area
• Provide jobsite with administrative support including but not limited to progress tracking
• Material/Inventory Control, Identification and documentation of Potential Change Orders (PCO)
• Maintain Potential Change Order (POC) Activity Log, work being completed out of agreed upon scope of work, especially in Clubhouse, Leasing and Amenities
• Follow-up with VKE Project Manger on all Requests for Information (RFI)
• Ensure project deadlines are met
• Maintain a safe and clean work environment by enforcing procedures, rules, and regulations
• Other duties as assigned

Requirements:

Knowledge and Experience:

• Associates Degree, Technical Degree in a related study or 1-year construction experience in related field required
• Electrical knowledge is a plus
• OSHA and Forklift Certification is a plus
• Exceptional verbal, written, and presentation skills
• Exceptional competency with Microsoft applications including: Word, Excel, and Outlook
• Exceptional documentation skills
• Knowledge of file management and other administrative procedures
• Strong interpersonal skills, with focus on rapport building, listening and questioning skills

Training:

• All onboarding training must be completed within first 90 calendar days of employment
• All onboarding training must be completed prior to reporting relationship change
• Required onboarding training is as follows:
  • Workplace Harassment Prevention
  • Email Etiquette Program
  • Procore Training
  • Basics of House/Apartment Wiring
  • Equipment Training
  • OSHA 10
  • Jobsite Project Coordinator Training

Personal Attributes:

• Highly self-motivated and directed
• Must posses a positive attitude
• Ability to work effectively both independently and in a team-oriented, collaborative environment
• Ability to conduct research into a wide range of information issues as required
• Ability to absorb and retain information quickly
• Ability to effectively prioritize and execute tasks in a fast-paced, high-pressure environment
• Ability to present ideas
• Keen attention to details
• Proven problem-solving abilities

Work Conditions:

• Ability to perform effective and efficient on a construction site
• Ability to lift heavy materials, bend, stoop, kneel, climb ladders, and stand for extended periods of time
• Ability to use computer and/or tablet for variety of tasks
• Ability to safely operate a pallet jack to move materials, material pieces, boxes, and other objects to designated areas

Reporting Relationship:

• This position reports to the Senior Project Coordinator (SPC)

Benefits:

• Medical
• Dental
• Vision
• Paid Holidays
• PTO/ Sick Days
• Basic and Voluntary Life,

- Short- and Long-Term Disability

• 401K