Executive Assistant

EXECUTIVE ASSISTANT

Position Description

30-40 Hours Per week

ORGANIZATIONAL BACKGROUND

The Ventura County Resource Conservation District (VCRCD)’s mission is to collaborate with landowners, government agencies, and other willing partners to facilitate the conservation and restoration of Ventura County's natural resources. VCRCD is a special district of the State of California and is primarily funded by grants. VCRCD is one of 100 RCDs in California and belongs to the California Association of RCDs. VCRCD is governed by a board of seven Directors appointed for four-year terms. Please visit our website at vcrcd.org for more information.

GENERAL JOB DESCRIPTION

The selected candidate will report to the Executive Director and the Director of Grants and Projects and oversee various administrative facets of VCRCD operations, including office management, human resources, financial reporting[JW3] , and organizational compliance. VCRCD has recently expanded and the Executive Assistant will help facilitate VCRCD’s new efforts are successful.

The ideal candidate will seek new challenges, be organized and detail oriented; communicate well with co-workers, directors, partner organization, and the public; have knowledge of and experience with HR processes and regulation; and understand and support VCRCD’s work. The selected candidate should reflect VCRCD’s office culture, i.e., relaxed, friendly, and collaborative. In-office staff numbers fluctuate with field work, therefore the candidate must be comfortable working alone and/or in a team environment.

PREFERRED QUALIFICATIONS

● Bachelor's degree or comparable experience[JW4] , preferably in business, administration, HR or an environmental science field.

● At least three years of documented accounting and office experience.

● At least two years of HR experience.

● Must have proficiency with QuickBooks and payroll experience.

● Must have experience with accounting, accounts payable tracking, and accounts receivable.

● Proficiency with Microsoft applications (Word, Excel, Sharepoint, Teams, and Outlook) and the Internet, especially web-based applications such as Constant Contact and Zoom; comfort with basic computer operations and multi-function copiers.

● Organized, efficient, and proven ability to meet deadlines.

● Team player who will enthusiastically provide assistance when needed.

● Ability to work with a diverse range of people, including co-workers, the public, granting agencies, and contractors.

● Reliable transportation and a driver’s license.

● Ability to work with confidential information with discretion.

DUTIES & RESPONSIBILITIES

● Fulfill office operation and maintenance needs: clerical services, supply/stamp orders, equipment/office repairs, file upkeep, serve as initial public contact.

● Human resources: onboard paperwork, maintain physical and payroll files, track employee evaluations, assign/track required training, and other tasks as needed.

● Track timesheet submissions, credit card reports and expense reports.

● Maintain employee personnel files.

● Track due dates for grant invoices and progress reports.

● Make bank deposits.

● Provide Board of Directors assistance, produce board meeting packets, set up room for meetings, take minutes, track board calendar, maintain files of past meetings, oversee completion of Form 700, and assist with board action items.

● Assist with special projects as needed.

LOCATION

The VCRCD office is located at 3380 Somis Road, Somis, CA 93066, however, staff provides services throughout the District’s service area which is most of Ventura County.

SALARY AND BENEFITS

• Hourly rate $30.00

• Paid leave, hours increase based on time served.

• Holiday pay.

• Health, dental, vision and life paid by RCD

• Simple IRA plan with up to a 3% match by the RCD

OTHER

Mileage: If RCD vehicle is not available, mileage will be paid for personal vehicle usage at the current Federal rate. Must have a clear DMV record.

Job Type: Full-time

Pay: From $30.00 per hour

Expected hours: 30 – 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person