Treasury Manager

Click to view the recruitment brochure: http://tiny.cc/s8rzuz

WHAT WE OFFER 
The County of Ventura offers an attractive compensation and benefits package.  In addition to the annual salary an employee within these positions may also be eligible for the following: 

• Educational Incentive - An educational incentive of 2.5% for completion of an associate degree, 3.5% for completion of a bachelor degree, OR 5% for completion of a graduate degree.  
• CPA Premium - An incumbent accredited as a Certified Public Accountant (CPA) may receive a premium of 5%; the certification must remain active and current to receive this benefit. An incumbent receives either the Educational Incentive or the CPA Incentive whichever is greater but not both.
• Bilingual Incentive - Incumbents may also be eligible for bilingual incentive depending upon operational needs and certification of skill.   
• Paid Vacation – Incumbents can accrue up to 208 hours per year, increasing to 288 hours per year after five (5) or more years of service. 
• Annual Leave Redemption – The option to cash out up to 100 hours out of 208 total accrued Annual Leave hours per year. 
• Deferred Compensation - Eligible to participate in the County's 401(k) Shared Savings Plan and/or the Section 457 Plan. This position is eligible for up to a 3% match on your 401(k) contributions.  
• Health Plans – Employees are afforded a flexible credit allowance for purchasing medical, dental, and/or vision insurance from a group of authorized plans.  
• Flexible Spending Accounts - Choice of participation in Flexible Spending Accounts which increase spending power through reimbursement of pre-tax dollars for IRS- approved dependent care and health care expenses.  
• Pension Plan - Both the County and employees contribute to the County's defined pension plan and to Social Security.  If eligible, reciprocity may be established with other public retirement systems, such as CalPERS.    
• Holidays - 11 paid days per year which includes a scheduled floating holiday. 

NEW HIRE/ REFERRAL INCENTIVES
 Subject to the applicable section of the Management Resolution (Secs. 625 – 627 (Download PDF reader)):
Upon request of the appointing authority and the CEO or their designee new hires may be eligible for the following:
 

• A one-time New Hire Incentive of up to 10% of the current annual base wage 
• In compliance with specific requirements, a regular employee may be eligible for an Employee Referral Incentive of $500

The Position  
Under general direction, plans, organizes and directs the fiscal activities and operations in the Treasury division of the Office of the Treasurer-Tax Collector; participates in the development of fiscal goals, objectives, policies and procedures; analyzes the division's fiscal data requirements and directs the development and implementation of systems and procedures to meet those requirements; directly and through subordinate staff, selects, trains, and supervises supervisory, professional, technical, and clerical accounting staff; coordinates assigned activities with agencies, departments, divisions, and outside agencies; and provides highly responsible and complex administrative support to higher level management and executive staff.

Department: Treasurer-Tax Collector

Job Title: Manager, Accounting- Treasurer Tax Collector

The Manager, Accounting- Treasurer Tax Collector classification is an unrepresented, management classification and is not eligible for overtime.  

The eligible list established from this recruitment may be used to fill current and future Regular (including Temporary, Fixed-Term), Intermittent, and Extra Help and similar vacancies within the Treasurer-Tax Collector. There is currently one (1) Regular vacancy. 

TENTATIVE SCHEDULE
OPENING DATE: October 03, 2022
CLOSING DATE: Continuous and may close at any time; therefore, the schedule for the remainder of the process will depend upon when we receive a sufficient number of qualified applications to meet business needs. It is to your advantage to apply as soon as possible.   
 
Note: Applications will be reviewed weekly beginning October 17, 2022, to determine if the stated requirements are met.  The following duties are considered characteristic but not inclusive, and are examples only.  Specific assigned duties may differ depending on the needs of the department/agency.

• Plans, organizes, manages and directs the fiscal activities, operations, and services in the Treasury division of the Office of the Treasurer-Tax Collector; manages and participates in the development of fiscal goals, objectives, policies and procedures;
• Manages sufficient funds to meet expenditure needs and supervises the receipt, custody, and disbursement of County funds; 
• Provides management oversight to daily operations, banking relationships, cash management, investment, bank reconciliation, interest apportionment, cashiering and balancing; calculating treasury operational costs, monitoring banking and custodian fees; 
• Provides management oversight of investment functions and performs investment duties and cash flow responsibilities, if needed; 
• Selects, trains, and supervises supervisory, professional, technical, and accounting staff; organizes and assigns appropriate workload levels; assigns and reviews work, establishes performance standards and evaluates work; provides or coordinates staff training; conducts performance evaluations; implements discipline procedures; ensures the provision of a high performing finance operation to serve the needs of the department and the County;
• Develops, recommends, and implements operational objectives and organizational structure for the Treasury and Investment units to ensure efficient organization, adequate internal controls, and timely completion of work;
• Assists in developing the division's annual budget; monitors and controls division budget to ensure conformance with plans. 
• Administers quarterly and annual cash and investment audits; 
• Analyzes the division's overall fiscal data requirements for its various operations and directs the development and implementation of systems, policies and procedures to meet those requirements;
• Directs the preparation of various comprehensive financial, management and various reports such as the GAAP financial statements for the Treasury which includes a Statement of Net Assets, a Statement of Changes in Net Assets with Notes, and a Management Discussion and Analysis;
• Reviews the County's investment portfolio's performance on a daily basis and makes recommendations to executives for updating the Investment Policy and Guidelines as needed;
• Reviews investment data and financial statements for reports to the Auditor-Controller, Board of Supervisors, investment pool stakeholders and Treasury Oversight Committee;
• Reviews, evaluates, and negotiates various banking, custodian, and vendor service contracts; acts as a liaison between banking, investment, and safekeeping services and disseminates financial services to the County's agencies; 
• Develops, evaluates, and implements programs, policies, and procedures to promote efficient cash management, treasury, and investment operations and ensure appropriate internal controls, and security of data, systems, and operations; 
• Reviews, analyzes, and implements new and existing legislation, regulations, and laws; researches financial, treasury, and banking issues and concerns; conducts highly complex studies; prepares, directs, and reviews a variety of complex financial, operational, management, and statistical reports; implement and direct new functions or requirements;
• Builds and maintains partnerships with various internal and external stakeholders; coordinates treasury and banking activities with agencies, school districts, and colleges; communicates with other departments, governmental agencies, and outside organizations to exchange information and resolve issues and concerns;
• Attends and conducts a variety of meetings including management and staff meetings;
• Serves as project manager on assigned projects; and
• Performs other related duties as required.

These are entrance requirements to the examination process and assure neither continuance in the process nor placement on an eligible list.
     
EDUCATION, TRAINING, and EXPERIENCE   
Extensive education and experience which has led to the acquisition of the required knowledge, skills and abilities.  

An example of qualifying education and experience includes:

• Bachelor's degree with at least eighteen (18) semester units of college-level accounting coursework, including one (1) semester of Managerial Accounting and one additional upper division business related course, PLUS:

 

• Five (5) years of progressively responsible professional accounting, auditing, banking or treasury experience of which four (4) years must be at a supervisory or management level with responsibilities for fiscal operations, program development or project management; OR two (2) years as a Manager, Accounting II for the County of Ventura.

Education/Experience Substitutions
A Master's degree in Business Administration (MBA) degree, Certified Public Accountant (CPA) license, Certified Information Systems Auditor (CISA) designation, or a Project Management Professional (PMP) certification may be substituted for one (1) year of professional accounting/auditing experience for a maximum substitution limit of one (1) year experience.

Verification of the required college degree and eighteen (18) semester units of college-level accounting coursework, including one (1) semester of Managerial Accounting and one (1) additional upper division business related course is required:

• Submit your college transcripts/grade reports from an accredited college or university which shows your name, the conferred date of your degree and the major area of study; attach education verification documents to your online application.
• Unofficial transcripts are acceptable.  
• If you need additional time to submit transcripts, contact the analyst conducting the recruitment for an extension at Liz.Gonzalez@ventura.org. 
• Degree(s) from a foreign institution require an academic credential evaluation to determine the U.S. equivalency. 
• If the name on this documentation is different from the name on your application, include documents that show the name change (e.g., a marriage certificate). 

NECESSARY SPECIAL REQUIREMENT(S):

• Management and supervision experience in treasury, accounting, banking, fiscal administration, or cash management.
• Experience in financial accounting using GAAP in a government or business sector environment.
• Verification of accounting coursework completed is required.
• Must possess a valid California driver license by time of hire. 

DESIRED

• Certified Public Accountant 
• Treasury or banking experience 
• Public fund investing experience 

Knowledge, Skills, and Abilities:
Knowledge of: operations, services and activities of a County Treasury department including, but not limited to, finance, investment, accounting, and revenue collection; Generally Accepted Accounting Principles; principles and procedures of general government accounting as it pertains to government finance, banking, and treasury functions; State laws and accepted procedures/practices for investing public funds; banking procedures for maintaining good internal controls over the depositing and accounting of funds into the County’s Treasury and general ledger; industry standards for wiring, settling, accepting, or rejecting large money transactions; California’s Revenue and Taxation Codes, State & Federal law, Government Code, local regulations and rules governing assigned activities; principles, practices and techniques of effective organization, supervision, training, and personnel management; computerized accounting and electronic data processing procedures, methods, and office equipment; principles and practices of effective customer service; office practices, including filing, record keeping and control systems; investment principles and math of finance; principles and practices of cash management and budgetary control; correct English usage, grammar, spelling, punctuation and vocabulary.  

Skill in: management and leadership; planning, directing, controlling, and leading fiscal operations, staff and services; relationship building; interpreting and applying the provision of codes, regulations, statutes, and ordinances relevant to treasury operations; developing and implementing fiscal monitoring and control mechanisms; planning and implementing the application of automated systems for financial reporting and treasury/investment/accounting purposes; developing and conducting effective presentations to County management, executives, Board of Supervisors and the general public; use of computers and related technology including software applications specific to work performed.

Ability to: understand, interpret, apply, and explain pertinent federal, state and local laws, rules, regulations, standards and procedures; effectively plan, organize, coordinate and direct a variety of financial activities; devise and adapt work procedures and priorities to meet the changing needs of the Agency; plan, organize, assign, direct, review and evaluate the work of staff; select and motivate staff, and provide for their training and professional development; analyze complex financial and accounting records and reports; oversee Treasury accounting systems and operations; perform accounting and mathematical calculations with speed and accuracy; work with mathematical concepts and apply concepts such as fractions, percentages, ratios, and proportions to practical situations; perform accurate statistical analyses; analyze risk and make sound conservative decisions; maintain strict confidentiality and control of sensitive information; exhibit strong initiative, integrity, sound judgment and a high degree of maturity; reason logically; provide effective project management including prioritizing work and coordinating multiple activities; exhibit highly developed business ethics, customer service and interpersonal skills; communicate effectively both verbally and in writing; establish and maintain effective working relationships with those contacted during the course of work; relate positively to the public using tact, patience and courtesy, often in situations which may be difficult or confrontational; function effectively in stressful and/or confrontational situations; accurately handle cash; follow workplace safety policies and procedures. FINAL FILING DATE:  This is a continuous recruitment and may close at any time; therefore, apply as soon as possible if you are interested in it. Your application must be received by County of Ventura Human Resources in Ventura, California, no later than 5:00 p.m. on the closing date.

To apply on-line, please refer to our web site at www.ventura.org/jobs.  If you prefer to fill out a paper application form, please call (805) 654-5129 for application materials and submit them to County of Ventura Human Resources, 800 South Victoria Avenue, L-1970, Ventura, CA 93009.

Note to Applicants:  It is essential that you complete all sections of your application and supplemental questionnaire thoroughly and accurately to demonstrate your qualifications.  A resume and/or other related documents may be attached to supplement the information in your application and supplemental questionnaire; however, it/they may not be submitted in lieu of the application.

NOTE:  If presently permanently employed in another "merit" or "civil service" public agency/entity in the same or substantively similar position as is advertised, and if appointed to that position by successful performance in a "merit" or "civil service" style examination, then appointment by "Lateral Transfer" may be possible.  If interested, please click here (Download PDF reader) for additional information.   

SUPPLEMENTAL QUESTIONNAIRE - qualifying
All applicants are required to complete and submit the questionnaire for this examination at the time of filing. The supplemental questionnaire may be used throughout the examination process to assist in determining each applicant's qualifications and acceptability for the position. Failure to complete and submit the questionnaire may result in the application being removed from consideration.
 
APPLICATION EVALUATION - qualifying
All applications will be reviewed to determine whether or not the stated requirements are met.  Those individuals meeting the stated requirements will be invited to continue to the next step in the examination process.
 
TRAINING & EXPERIENCE EVALUATION: A Training and Experience Evaluation (T&E) is a structured evaluation of the job application materials submitted by a candidate, including the written responses to the supplemental questionnaire. The T&E is NOT a determination of whether the candidate meets the stated requirements; rather, the T&E is one method for determining who are the better qualified among those who have shown that they meet the stated requirements. In a T&E, applications are either scored or rank ordered according to criteria that most closely meet the business needs of the department. Candidates are typically scored/ranked in relation to one another; consequently, when the pool of candidates is exceptionally strong, many qualified candidates may receive a score or rank which is moderate or even low resulting in them not being advanced in the process.
 
NOTE: The selection process will likely consist of an Oral Exam, which may be preceded by or replaced with the score from a Training and Experience Evaluation (T&E), contingent upon the size and quality of the candidate pool. In a typical T&E, your training and experience are evaluated in relation to the background, experience and factors identified for successful job performance during a job analysis. For this reason, it is recommended that your application materials clearly show your relevant background and specialized knowledge, skills, and abilities. It is also highly recommended that the supplemental questions within the application are completed with care and diligence. Responses such as "See Resume" or "Refer to Resume" are not acceptable and may disqualify an applicant from further evaluation.
 
ORAL EXAM – 100%: A job-related oral exam may be conducted to evaluate and compare participating applicants' knowledge, skills, and abilities in relation to those factors which job analysis has determined to be essential for successful performance of the job.  Applicants must earn a score of seventy percent (70%) or higher to qualify for placement on the eligible list.
 
Note:  If there are three (3) or fewer qualified applicants, an oral exam will not be conducted. Instead, a score of seventy percent (70%) will be assigned to each application, and each applicant will be placed on the eligible list. 
 
Applicants successfully completing the examination process may be placed on an eligible list for a period of one (1) year.

BACKGROUND INVESTIGATION: A thorough post offer, pre-employment background investigation which may include inquiry into past employment, education, criminal background information, and driving record may be required for this position.

For further information regarding this recruitment, please, contact Liz Gonzalez by email at Liz.Gonzalez@ventura.org or by telephone at (805) 654-3611. 

Salary : $97,541 - $136,557