What are the responsibilities and job description for the Administrative Associate position at Vertisystem?
Job Title: Administrative Associate 3
Location: Palo Alto CA 94305
Duration: 6 Month
Description:
Administrative Associate Temp position will provide administrative support to 3 Chemistry Faculty and their research groups and will collaborate with the other team members to provide essential backup support for other faculty members as required. Must have administrative experience and preferably financial experience or at least aptitude. Stanford Oracle Financials experience would be very helpful.
Duties and Responsibilities include:
Administrative Support
Provide day to day administrative support for professor and graduate and postdoctoral students. Support will include assistance with mail, calendar, correspondence, travel arrangements, filing, ordering supplies, and assist in shipping samples and documents.
Finance
Reconciliation of monthly expenditure statements with special attention to student appointments, tracking expenses and projections. Process/reconcile purchase orders, reimbursement requests, purchasing card transactions and expense transfers.
Grants Administration
Assist faculty in preparing and submitting grant proposals and progress reports. Review program announcement, determine requirements, assist with preparation of required documents, upload in grants system, and create routing form.
Requirements:
Qualifications:
• 3 – 5 years of administrative experience.
• Knowledge of University procedures and financial systems or ability to quickly become proficient in these areas.
• Excellent computer skills with proficiency in desktop applications. (Word, Excel, email and calendar application)
• Self-starter with ability to prioritize and make decisions with minimal supervision
• Good judgment and flexibility are musts.
• Strong organizational skills and attention to detail.
• Excellent written and oral skills.
• Ability to interact with a large variety of individuals at all levels of the university.
Top 3 requirements to hire?
Knowledge of university procedures and experience with Oracle Financials and other financial systems.
Some experience in grant proposal preparation and submissions.
A self-starter with excellent and proficient computer skills.
Salary : $30 - $36
