Secretary (OA)

Summary

This position is located at the Hampton VA Medical Center, Hampton, VA, Chief of Staff's Office within the Access and Transformation Service.

The purpose of this position is to perform a variety of clerical and administrative duties to support the work of the Chief of Access and Transformation and its subsections.

Duties

Duties include, but may not be limited to the following :

Schedules and reviews the work performed and activities of the office, including reporting and recordkeeping; receives visitors and telephone calls to the office;

maintains calendar for appropriate staff; and schedules appointments.

Reviews and directs to appropriate staff incoming correspondence, publications, regulations, etc.; responds to inquiries or directs accordingly;

and follows up on action items to ensure timely response.

• Performs office automation work; prepares meeting minutes; and utilizes various hardware and software in the performance of duties.
• Prepares forms, memorandums, reports, and other correspondence, ensuring proper grammar, spelling, and format; and prepares and maintains current guidelines and manuals pertinent to the department.
• Prepares travel arrangements for select staff; and coordinates conferences and meetings, including preparing agendas.
• Maintains files, reports, etc.; and enters data / reports into the computer.
• Maintains an adequate stock of office supplies.

Work Schedule : Tour : 8 : 00am-4 : 30pm, Monday-Friday

Telework : VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies.

This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

Virtual : This is not a virtual position.

Position Description / PD# : Secretary (OA) / PD029840

Relocation / Recruitment Incentives : Not authorized

Critical Skills Incentive (CSI) : Not authorized

Permanent Change of Station (PCS) : Not authorized

Financial Disclosure Report : Not required