Employment Days:  226 Days

Pay Grade:  Paraprofessional Level 4

Primary Purpose:

Assist applicants with the online job application process and new hires with the onboarding process.

Receive, process, and maintain files and records for applicants and employees of the district.

Serve as the primary contact for the Talent Acquisition, Support and Retention (TASR) Office’s phone calls and visitors.

Qualifications:

Education/Certification:

High School Diploma or GED

Special Knowledge/Skills:

Proficient in the use of Microsoft Office 365 programs for word processing and creating/maintaining spreadsheets, databases and e-newsletters

Able to use district software programs independently

Effective communication and interpersonal skills

Excellent organizational and multi-tasking skills

Able to comply with established timelines

Able to perform basic math skills

Experience:

One-year clerical and file maintenance experience (preferably in a public education environment)

Major Responsibilities and Duties:

1. Greet visitors and assist applicants and employees with requests.
2. Answer and respond to incoming calls from the public and employees, take reliable messages and route to the appropriate staff.
3. Assist all potential applicants with the completion of the online job application and all new employees with the completion of the new hire online onboarding system.
4. Provide training on the software program used for employment applications, new hire onboarding and other form workflows.
5. Communicate with hiring managers and applicants regarding hiring process.
6. Enter and update employee data in multiple district informationsystems.
7. Conduct criminal history records information requests and reference checks.
8. Receive, process, and maintain physical and computerized files and records for applicants and employees of the district.
9. Receive, sort and distribute mail and other documents to department staff.
10. Assist with preparing and posting job vacancy announcements and advertisements including online.
11. Process requests for official district records, including maintaining log of records requests, retrieving documents, copying, and mailing records.
12. Respond to requests for verification of employment (phone, mail, electronic).
13. Prepare correspondence, forms, manuals, schedules, and reports for TASR Department staff members.
14. Prepare recruitment information and job fair packets as well as assist with local district job fairs.
15. Compile the bi-monthly TASR Department e-newsletter.
16. Oversee additions, updates and revisions to the TASR Department’s webpage.
17. Process the hiring of substitute applicants, electronically distribute letters of reasonable assurances, assist campus staff with securing substitutes via email notification alerts and update substitute employment information.
18. Work in conjunction with the Payroll Department to provide requested substitute information.
19. Receive and track Employee Leave Requests.
20. Provide clerical support to TASR Directors and cross-train with other TASR secretaries.
21. Follow district safety protocols and emergency procedures.
22. Monitor access to employee records and ensure proper security and confidentiality.
23. Maintain confidentiality of information.
24. Complete any other duties as assigned.

Supervisory Responsibilities:

None

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals; imaging equipment

Posture: Frequent walking, standing, bending/stooping, and reaching. Occasional pushing/pulling and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching.

Lifting: Occasional light-lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may berequired.

The Victoria Independent School District does not discriminate against any person on the basis of race, color, national origin, gender, disability, or age for admission, treatment, or participation in its educational programs, services and activities, or employment.

El distrito escolar de Victoria no discrimina contra ninguna persona por motivos de raza, color, origen nacional, sexo, discapacidad o edad de admisión, tratamiento, o la participación en los programas educativos, servicios y actividades, o empleo.