Accounts Payable Specialist

Job Brief:

The Accounts Payable Specialist will ensure that our vendors are paid for goods and services received. THIS IS AN IN-OFFICE POSITION - IT IS NOT HYBRID.

Key Responsibilities:

· Review plant and café invoice transmittals and invoice batches weekly for accuracy, approval and completion

· Enter invoices and credits into accounting system

· Assist with weekly check run which includes matching checks, payment distribution and filing

· Utilize on line portals to make payments for utilities

· Process employee expense reports

· Maintain current W9 information for vendors

· Review statements and respond to vendor requests

· Participate in the month end closing process

· Maintain vendor files

· Coordinate and issue annual 1099’s

· Assist during annual external financial audit, providing documents as requested

· Follow internal control procedures and recommend improvements

· Perform other related duties as assigned

Qualifications:

· Bachelor’s Degree preferred or Associates Degree with more than 2 years of experience

· 2 - 4 years accounting related experience in a fast-paced environment

· Proficiency in Microsoft Office

· Excellent knowledge in accounting regulations and procedures including the Generally Accepted Accounting Principles (GAAP)

· Exceptional attention to detail.

- Excellent verbal and written communication skills, including ability to efficiently communicate with internal and external parties.

· Must be able to meet deadlines, while maintaining a positive attitude

· Ability to work independently in a fast-paced environment and carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices

· Flexible hours as dictated by the needs of the business cycle.

Preferred Attributes:

• Commitment to excellence in performance of duties at the highest level possible on a consistent basis
• Must be a self-starter with the ability to handle and manage multiple priorities.
• Ability to anticipate work needs and interact professionally with customer.
• Excellent communicator with the ability to interact with people of all levels in a confident, professional manner
• Processes strong organizational, problem-solving, and analytical skills
• Reliable time management skills and the experience to organize and prioritize a multitude of projects.
• Process discretion and sensitivity towards confidential information
• Drive to improve the organization’s efficiency and ensure its success.
• Team-orientated mindset and approach while balancing the ability to work independently.
• A sense of urgency to support the needs of the business units.

This is an excellent opportunity to join a fast-growing company in an entry level position that will give you the ability to grow within the organization.

Job Type: Full-time

Pay: $22.00 - $24.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Rochester, NY 14625: Reliably commute or planning to relocate before starting work (Required)

Experience:

• GAAP: 1 year (Required)
• Accounting: 2 years (Required)

Work Location: In person

Salary : $22 - $24