Secretary to the Mayor

Position Description: Secretary to the Mayor

The Village of Sag Harbor is now accepting applications for a full-time Clerical position. Applications can be obtained at the Village Office, 55 Main Street, Sag Harbor, between the hours of 9:00 A.M. and 4:00 P.M.

Qualifications:

· Proficiency in Outlook, Word, Excel, and other Microsoft programs.

· Must have strong written and verbal communication skills.

· Must have strong organizational and time management skills.

· Ability to manage and complete projects in a specific timeline.

· Detail oriented, adaptable, and customer service oriented.

Responsibilities include but are not limited to the following:

· Answers phone calls and directs calls to the appropriate individuals.

· First point of communication for office visitors or customers.

· Handles confidential matters with discretion.

· Helps compose letters and memos for Village Clerk-Administrator.

· Writes Proclamations for presentation at Board of Trustee Meetings.

· Helps prepare Agenda and Meeting Packets for all Board of Trustee Meetings.

· Creates Zoom Meeting invitations for Board of Trustees and Regulatory Board Meetings; Posts Dial-in information to calendar on Village Website.

· Processes/transcribes Minutes from Mayor & Board of Trustee Meetings.

· Attends and assists Village Clerk-Administrator with all Board of Trustee Meetings in public.

· Supports the Mayor, Trustees & Village Clerk-Administrator with all work duties necessary.

· Maintains and updates files, contracts, and agreements for Village Hall.

· Manages changes and/or updates on the Village website and Facebook page.

· Keeps an inventory of office supplies and notifies the Purchasing Agent to order new materials as needed.

Salary & Benefits: Compensation commensurate with experience. Comprehensive benefits package includes NYS retirement system, health insurance, vacation, sick and personal days, and paid holidays.

Qualified candidates can send resume to Kate Locascio, Village Clerk-Administrator, via email at:

klocascio@sagharborny.gov – please add: “Secretary to the Mayor” in the subject line or P.O. Box 660, Sag Harbor, NY 11963

The Village of Sag Harbor is an Equal Opportunity Employer and provides equal employment opportunities to all employees and applicants for employment. The Village prohibits discrimination on the basis of race, color, creed, ancestry, disability, marital status, military status, religion, sex, sexual orientation, gender identity or expression, age, national origin, or any other characteristic protected by federal, state or local law.

Job Type: Full-time

Pay: $50,000.00 - $52,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Ability to Commute:

• Sag Harbor, NY 11963 (Preferred)

Ability to Relocate:

• Sag Harbor, NY 11963: Relocate before starting work (Required)

Work Location: In person

Salary : $50,000 - $52,000