Supervisor's Assistant (Administrative)

Villara offers a full array of heating, cooling, and solar products and services for residential and commercial buildings throughout Central and Northern California.

Beginning in 1947 with just one man, Del Beutler, Villara has been offering innovative products and services and outstanding customer service for more than seven decades all thanks to the people that work here. We fulfill our mission by recruiting, training, promoting, and rewarding an incredible team of individuals, whose commitment to creating and developing peerless products and services allows our business to flourish. We know we can rely on Villara's values and guiding principles and we benefit from Villara's commitment to our on-going professional and personal development.

We believe in Building People…Building Trust…Building Dreams.

Position Overview

The primary job is to relieve the supervisors of their administration and tracking work so they can better focus on jobsites and employee development. Bi-lingual in Spanish/English highly preferred.

Technical Responsibilities of the Job

· Ensuring the timely and accurate completion and processing of all division forms and correspondence including: timecards, field reports, shop and material requisitions, short interval schedules, accident reports, reimbursement forms, vacation requests, daily job reports etc.

· Provide direct support to the Supervisors.

· Promote a positive reinforcement and support of Company and Division policies, goals, and directives to the field personnel.

· Assist the Supervisor in planning, organizing, projecting, and overall coordination of assigned projects.

Specific items of focus include:

· 5-S and reduce waste in all areas using the methods you will learn in lean.

· Manage and maintain company resources in a positive and efficient manner.

· Lean Management

Jobsite Logistics

· Input & Update SAP Jobsite Scheduling as requested

· Update SAP Material BOM's as requested

· Track System Design Updates

· Labor needs forecasting based on schedules

· Material Fulfillment Planning based on schedules

· Warehouse Delivery Coordination as requested

· Arrange On-Site Builder & Trades coordination meetings if requested

· Assist the Supervisors with On-Site Material Inventory Management

Labor Management

· Work with the HR department for new hire set-up to include tool allocations and tracking training and 30 day evaluation completeness

· ALP placement tracking and skills tracking along with Happy Calls

· Organize and track Evaluations and PDP for supervisors

· EE Satisfaction "Happy Calls"

· Jobsite labor assignments & Supervision

· OJT/Skills Matrix Planning

· OJT/Skills Training & Mentoring

Budget and Cost Management

· Assist in Billing Projections

Assist with Job Costing

Behavioral Responsibilities of the Job

· Promote a positive environment while interacting with other Divisions and Personnel.

· Concise and schedule driven

· Good negotiation skills

· Highly organized

Leadership Responsibilities

· Self-leadership capabilities – the ability to lead yourself to meet your goals and those of the company

· Ability to lead from within the team, and to offer assistance and guidance to other team members

Training/Certification

· Minimum 2 years Project Management Experience desired.

· Executive Assistant experience is acceptable.

· Qualified employee will be subject to driving record, credit rating and background report check.

· A high level of competency will all Microsoft programs - sap is a bonus and project management tools (example: SupplyPro, MS Project)

· Construction experience preferable.

· Proven management and customer relation skills.

Education

AA Degree in Construction Management is desirable.

Individuals must be able to:

· Understand percentages, additions and subtractions.

· Have exceptional written oral communication skills

· Possess strong attention to detail and ability work in a flexible environment

Job Type: Full-time

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• McClellan, CA 95652: Reliably commute or planning to relocate before starting work (Required)

Education:

• High school or equivalent (Required)

Experience:

• Microsoft Excel: 5 years (Required)
• Executive Administrative: 2 years (Required)
• Microsoft Word: 5 years (Preferred)
• Microsoft Outlook: 5 years (Required)

Work Location: One location