Executive Assistant

At Vincerx, we’re focused on addressing the unmet medical needs of patients with paradigm-shifting therapeutics.​ We aspire to conquer cancer with innovative therapies—translating promising scientific breakthroughs into meaningful therapies for cancer patients.​

What we’re looking for:

We’re seeking a highly motivated and enthusiastic Executive Assistant to support our senior executives. This role requires a ‘can-do’ attitude, always thinking two steps ahead with a friendly and approachable personality. Passion and enthusiasm will be key, driving forward new processes and procedures as we scale. This is a great opportunity to join a collaborative team and build a successful global company, together.

What you’ll be doing:

• Manage calendars for 3 C-level executives and 1 VP's, ensuring all their time is used efficiently and effectively.
• Keep executives on track and abreast of all priorities as well as strategically managing their time.
• Communicate with clientele, investors, board members, scientific advisors, and the internal team.
• Handle correspondence, project documentation, and project updates.
• Arrange heavy domestic and international travel with complex itineraries.
• Prepare expense reports and manage purchase requisitions.
• Organize logistics for team meetings, trainings, lunch and learns, and onsite and offsite events.
• Even planning will be for both local and global events: calendaring, conference settings, reserving locations, catering, setting up / cleaning up.
• Schedule and coordinate complex, multi-step meetings and executive events, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available
•  
• Collaborating on other departmental or ad hoc requests as needed and occasionally covering for other admins.
• Oversee the establishment and setup of satellite offices using shared workspaces as company expands.
• Assist HR and IT teams with new hire onboarding.
• Identify and implement opportunities to build a more cohesive, happy, and productive office culture.
• Support Operations and HR to plan engaging activities, events, and off-sites experiences for employees.

About You

• 4 years of experience as an Executive Assistant in a tech or biotech environment. 
• Proficient in Microsoft Office, with aptitude to learn new software and systems (tech savvy a plus!)
• Excellent organizational, problem-solving, and follow-up skills, as well as the ability to effectively handle multiple priorities
• Solutions-oriented mindset with the ability to anticipate needs, learn quickly, and think outside of the box
• You possess a positive, can-do attitude with the desire to take on additional responsibilities in an ambiguous environment.
• Ability to adapt quickly to last-minute needs in a diverse, fast-growing environment and execute tasks in a timely and out of the box manner.
• Exceptional communication and interpersonal skills: highly reliable, responsible, and responsive
• Hands-on, always ready to roll up your sleeves and go the extra mile for the team
• You are an excellent communicator and listener with a balanced and thoughtful approach, who is adept at building trust with others while promoting inclusivity with teams.
• You have a keen sense for organization, office aesthetic, and will commit to providing a calming and cheerful working environment.

What we offer: 

• Competitive compensation and stock options
• 100% employee and dependent premiums paid for medical, dental, and vision coverage
• Company paid group life and disability insurance
• 401(k) plan 3.5% employer match
• 4 weeks of paid vacation per year
• 10 U.S. holidays with two floating holidays per year
• Holiday shut-down (12/27-12/31/21)
• 401(k) plan 3.5% employer match
• Employee Stock Purchase Plan

Other things to note: 

• Vincerx Pharma requires all COVID-19 vaccinations and boosters as a condition of employment. For more information, please contact Vincerx HR at hr@vincerx.com.
• This role will be based onsite full-time at our Palo Alto office (i.e. not remote).

How we think about culture:

At Vincerx, we are passionate about our work family. We’ve pledged to create an open, aware, and accepting workplace and, by extension, a responsive, innovative, and successful company. Vincerx is an organization dedicated to delivering training and other resources to help employees, at all levels, feel a sense of belonging and support and achieve their full potential.

We are determined to address biases and inequities that may exist in our industry. We believe our focus on diversity and inclusion will enable us to further strengthen our unique and collaborative culture, continue to enhance employee engagement and satisfaction, and drive innovation and improved performance. Our diversity is our strength and sets us apart from many organizations. 

We lead with respect, humanity, integrity, and inclusion.