Facilities Supervisor

At Virginia Garcia Memorial Health Center, we welcome diversity; we encourage, uplift, and are honored to serve people who have been historically underrepresented and underserved. Our mission is to provide high-quality, culturally appropriate healthcare to low-income residents of Washington and Yamhill Counties, with a special emphasis on seasonal and migrant farm workers and others with barriers to receiving healthcare. We strive to provide an inclusive environment that welcomes and values the diversity of the people we employ and serve.

If you are unsure whether you meet all of the required qualifications for this role but are interested and passionate about this potential position, we encourage you to apply.

Job Summary:  The Facilities Supervisor (FS) role is responsible for coordinating multiple aspects of overall facilities operations to ensure optimal functioning of building systems, including mechanical, electrical, fire/life safety and elevators. The FS supports the Director of Facilities (DOF) to achieve department and organizational goals. This role provides hands-on support for Facilities Technicians(s) to provide training, coaching, mentoring and direction, keeping the facilities operations functioning smoothly. The FS will fill in for the DOF as needed and as assigned.

Essential Duties and Responsibilities:

·        Supervise Facilities Technicians by training, mentoring, and assigning work.

·        Assist DOF in coordinating facilities, facilities operations, repair and preventative maintenance responsibilities, either by completing the work alone or with third party consultants, contractors and vendors.

·        Develop and maintain positive working relationships with landlord and/or property management and external service vendors.

·        Provide project support to DOF for construction, tenant improvement and remodel/renovation/retrofit projects.

·        Develop and maintain positive working relationships with clinic managers and staff to understand needs and resolve issues.

·        Ensure professional appearance of buildings.

·        Maintain and update facilities operation plans and schedules for all facilities.

·        Maintain facilities records/documents archive for all facilities.

·        Coordinate workflow for facilities invoices, purchase orders and related accounting documentation.

·        Maintain facilities tools, equipment and materials in good order and keep an active inventory of facilities assets and other VGMHC property.

• Perform other duties as assigned.
• Handle protected health information (PHI) in a manner consistent with the Health Insurance Portability and Accountability Act of 1996 (HIPAA).

HIPAA Requirements:

Handle protected information (PHI) in a manner consistent with the Health Insurance Portability and Accountability Act of 1996 (HIPAA) The Facilities Coordinator may be exposed to PHI in the course of his/her duties. All employees are required to read the content of PHI records only to the extent needed to redirect the information to the proper source or responsible party.

Knowledge, Skills and Abilities Required

·        Thorough knowledge of facility operation practices and utility maintenance.

·        Strong focus on quality.

·        Ability to perform hands-on maintenance and repairs.

·        Knowledge of tools, building materials, and methods of problem solving.

·        Knowledge of project coordination.

·        Thorough knowledge of OSHA and other safety standards.

·        Ability to evaluate and resolve problems.

·        Ability to work independently, exercising good judgement.

·        Ability to distinguish and resolve immediate needs from on-going projects.

·        Effective time management and logical decision-making ability.

• Bilingual English/Spanish language skills (speaking, reading and writing) preferred.

·        Strong communication and customer service skills.

·        Desire to work with underserved/disenfranchised communities.

·        Experience in multi-cultural environment and cultural competency.

·        Demonstrated ability to work effectively in a team environment.

·        Valid Oregon driver’s license, reliable transportation, safe driving record and insurance coverage required.

Education and Experience Required

·        Associate’s degree or applicable trade license/certification; equivalent combinations of education and extensive work experience may substitute for education.

·        Minimum four (4) years’ experience in facilities coordination (in a Federally Qualified Health Center (FQHC) environment preferred).

·        Minimum five (5) years’ experience service in vendor management and supervision.

·        Experience with building materials, construction, carpentry, plumbing, and diesel mechanics.

Behavioral Competencies:

Accountability

• Role model VG’s mission, vision, and shared values

Customer-Focus

• Listen to the voice of the customer and strive to delight them by exceeding their expectations

Teamwork

• If someone needs help, help them

Initiative

• Be innovative, apply fresh ideas, and continuously improve how you do your work

Confidentiality

• Maintain strict confidentiality and respect the privacy of others

Ethical

• Demonstrate integrity, honesty, and stewardship in all encounters at work

Respect

• Demonstrate consideration and appreciation for co-workers and patients

Communication

• Demonstrate the ability to convey thoughts and ideas as well as understand perspective of others

Physical Requirements:

   Percentage of time spent:

• Sitting: 20%

• Standing 30%

• Walking 30%

• Lifting/Carrying 10%

• Climbing ladders 10%

• Must be able to lift/carry up to 40 lbs.

Working Environment/Physical Hazards:

·        Work in a well-lighted, ventilated environment

·        Potential exposure to blood borne pathogens and hazardous chemicals.

Equipment Used:

• Computer – data entry, word processing, virtual meeting software
• Telephone, fax, copier, scanner, printer, projector

·        Hand tools and light power tools

Immunization:

Staff member must meet immunization requirements as stated in VGMHC’s immunization policy and state and federal guidelines.

Job description represent a general outline of the essential and major job duties, functions and qualifications required.  They cannot be all-inclusive and comprehensive due to the dynamic nature of work performed to accomplish VGMHC’s Mission.

VGMHC is an Equal Opportunity Employer.  No person is unlawfully excluded from consideration for employment because of race, color, religious creed, national origin, ancestry, sex, age, veteran status, marital status or physical challenges.  The policy applies not only to recruitment and hiring practices, but also includes affirmative action in the area of placement, promotion, transfer, rate of pay and termination.