Administrative Assistant

Job Description: Administrative Assistant (32 hours/week with Benefits)

Job Description and Responsibilities

Reporting directly to the General Manager, the Administrative Assistant will provide administrative support to DANTeC and aid in managing the consortium’s administrative affairs, records, calendars, and communications.  The Administrative Assistant will provide administrative and clerical support to the General Manager, the Operations Director, the Finance Manager, and the DANTeC management team and other stakeholders as required.  Duties may include answering phones, processing incoming mail, preparing reports, maintaining calendars, drafting letters and memos, documenting and responding to authorized information requests, maintaining consortium and personnel records, making copies, and providing oversight for office vendors or supplies. 

The Administrative Assistant will:

1. assist the General Manager in coordinating ID badging (WCAA and CBP), security control, key control, and security audit programs.
2. assist the General Manager in maintaining a DANTeC asset list.
3. assist the General Manager and Finance Manager in monitoring vendor and airline insurance policy expiration dates.
4. assist the Finance Manager with routine finance and accounting tasks, Accounts Payable and Accounts receivable duties, etc.
5. assist the General Manager in preparing and managing consortium documents, agendas, resolutions, agreements, and other correspondence.
6. assist the General Manager with preparing procurement documents.
7. assist the General Manager in creating reports and agendas, preparing Board packages, etc.
8. assist the General Manager in overseeing administrative-type vendors such as telephone and internet contracts, copier, and office equipment leases.
9. oversee the orderliness and utilization of meeting rooms and other shared resources.
10. monitor and order office supplies and assist the Finance Manager with inventory of CUTE supplies
11. develop, implement, and manage an effective document management program to facilitate the storage and rapid retrieval of documents; develop and oversee a document archive program.
12. facilitate a data integrity program to provide for the regular backup and off-site storage of critical electronic files, plans, and documents as well as a system to monitor quarterly data verification.
13. collect and record on monthly operational, flight, and passenger statistics.
14. other duties as required.

The desired candidate will be a reliable, committed, and detail-oriented individual seeking personal and professional growth in business. A professional acumen, in addition to excellent organization and time management skills, are required for success within the position. The Administrative Assistant must also have strong communication skills and be able to multitask.  Previous office experience is preferred and working knowledge of computers and various applications is required.

All employees will be required to test negative for substance abuse prior to beginning employment with the firm.  Additionally, all employees must submit to a background screening by the firm as well as the Authority’s I.D. Badging office.  Must have reliable transportation daily.

Desired Skills & Qualifications

• Typing (at least 35 WPM), strong computer skills, and considerable experience with MS Office (particularly Excel and Word)
• Professional demeanor
• Must be self-starter, able to work independently

Environment

• Hours per Week: 32 Hours Weekly
• Compensation: commensurate with experience
• Office Setting: Detroit Metropolitan Airport; professional office
• Dress: Business Casual (slacks, blouse/button down shirt, collared shirt, etc.)
• Travel: None

About Airport Synergy Group

Airport Synergy Group (“ASG”) is a strategic cooperative between Jacobsen|Daniels Associates, Avports, and Consolidated Management Professionals.  The ASG partners formed the Airport Synergy Group Joint Venture in 2021 for the sole purpose of evaluating, forming, and operating airline consortia and other joint service operations around the United States. 

Airport Synergy Group is an Equal Opportunity Employer. We will not discriminate against any employee or applicant for employment on base of race, color, religion, sex, marital status, national origin or ancestry, age, physical or mental handicap unrelated to ability. The company offers a competitive compensation package, including health insurance, dental insurance, vision insurance, paid time off, and retirement benefits.