Business Office Manager - Green House

Business Office ManagerAre you an individual who takes responsibility and follows through on details?Do you like to collaborate and work as part of a team?Are you naturally good at making connections with people?Does managing multiple priorities excite you?At Vivage, we’re recognized as a national leader driving high quality service for our residents, theirfamilies and our employees.  "Vivage” means "celebrating aging” inspiring our focus to create innovativeand customer-driven models filled with personalized and meaningful living experiences. We are a seniorhealthcare company servicing 30 facilities in the Colorado area. We are a solution driven company which provides right care….. right place…..right time. Our Mission,Vision and Pillars of Commitment have come from our collective personal awareness and professionaldedication to the importance of each person we serve, each employee we work with, and each businesspartner we have. At Vivage, we bridge today’s healthcare opportunities with innovative strategies andsolutions.Engaging Culture ~ Competitive Pay ~ Growth Opportunities ~ Great Benefits ~ Family Environment ~ Payactiv OVERVIEW OF THE ROLE:The primary responsibility of your job position is to direct the overall administrative activities following current federal, state and local standards, guidelines and regulations that govern long term care and assisted living facilities.   You are entrusted to assure that proper administrative procedures are maintained at all times.KEY RESPONSIBILITIES:Billing and Collections:                           30% timePrepare financial and statistical reports, as directedPrepare and mail monthly statements timelyMaintain electronic and hard copy billing records for all payer sourcesMaintain Medicaid billing records for 5615’s - alphabetically, by yearMonitor and collect Accounts Receivables reporting delinquent accounts to the Nursing Home AdministratorMaintain and reconcile census daily and monthly in softwareRecord payments received to appropriate cash receipt journalsPost payments received to appropriate resident’s accountsPrepare and mail monthly statements timelyReconcile bank statements monthly Close AR software in accordance to Vivage time framePrepare financial and statistical reports, as directedOversight of Business Office document archivesSubmit claims for all payer types accurately and timely in accordance to Vivage policy/protocol, and in compliance with all state and federal regulationsImplement written Vivage Policies and Procedures that govern the accounting functions of the facilityParticipate in daily/weekly/monthly triple check process for Medicare and Managed Care resident claimsMedicaid Applications:               25% time Oversight work with technicians Monitor and track Medicaid Pending applications and re-determinations, assisting residents and familiesResident Trust Oversight:                       20% timeProvide oversight of Resident Trust account per regulations and company policyProvide each resident with a quarterly accounting of funds managed by the facilityComply with all State and Federal regulationsOversight of business office document archive Collaborative:               25% time Direct and coordinate the functions and activities of the business officeInvolved with residents, personnel, visitors, government agencies/personnel, etc., under all conditions and circumstancesCommunicates effectively with facility staff and department supervisorsWorks well with families, residents, peers and staffPerform all other duties as assignedSKILLS AND KNOWLEDGE:Google and Microsoft operating platformsLaws, regulations, and guidelines pertaining to hospital and nursing facility administrative procedures; Medicare, Medicaid and insurance processesEDUCATION AND EXPERIENCE:Must possess, as a minimum, a high school diploma (Associates Degree in Business Administration preferred)At least 1-3 years’ experience of nursing home business office functions; bookkeeping, basic accounting functions and bank reconciliations (industry experience preferred)Vivage is an Equal Opportunity Employer