What are the responsibilities and job description for the AP/AR Associate position at Wangard Partners Inc.?
Accounts Payable & Accounts Receivable Associate
www.wangard.com
Reports to: Controller
Overview:
Wangard Partners is seeking an energetic, self-motivated individual to fill the part time role of AP/AR Associate. This position will report to the Controller and can work a flexible schedule up to 40 hours a week. A great candidate would be able to prioritize tasks such as tenant invoicing and accounts receivable, vendor invoice processing and payment, and manage banking transactions. Wangard is a growing development and property management company. Our workday is fast paced and our team dependable and high achieving.
Wangard Partners is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
Essential Duties:
Vendor invoice processing
- Manage invoices received through accounting email.
- Ensure that all invoices are entered into Yardi and routed to appropriate parties.
- Manage and submit employee expense reports weekly and route for appropriate approval.
- Follow up to make sure that all monthly and quarterly debt invoices are received.
- Mail signed checks with appropriate back up to vendors weekly.
- Ensure that all back up documents are scanned into the accounting system with each invoice.
- Assist with management of vendor COI compliance to include insurance coverage and W-9’s.
- Annually, collect and save all real estate tax bills and insurance invoices for the year (installments) and enter into system using appropriate accounting dates.
- 1099’s – work with Controller to generate all 1099’s by IRS deadline.
- Assist with setting up of Vendor Cafe
- Assist with new bank account set up as directed.
- Assist with Depositing all checks received weekly.
- Download bank transactions daily basis (on-line banking) and record appropriately.
- Record all outstanding deposits and charges daily.
- Run all bank statements monthly and download to accounting file.
- Manage intercompany billbacks to include credit card charges, certified mail, copies, charges owed between companies, billings to 3rd party managed buildings.
- Mail/email monthly rent invoices to tenants.
- Run tenant rent roll monthly.
- Generate tenant statements.
- Accurately maintain tenant ledgers for each assigned property.
- Run Wangard Partners Inc Accounts Receivable report and follow-up on collections.
- Assist with setting up Commercial Cafe
The position will report directly to the Controller. The following describes the ideal experience and attributes a successful candidate will offer:
- Required education equivalent to an associate degree. Equivalent work experience accepted.
- 1 year AP/AR work experience preferred.
- Above average mathematical skills required to include the ability to add, subtract, multiply, and divide.
- Strong computer skills, including fluency in Microsoft Office applications to include Word and Excel.
- Experience with Yardi a plus.
- Experience with general ledger coding a plus.
- Exceptional written and verbal communication skills, including ability to articulate concerns in a concise and timely manner.
- High degree of detail orientation and conscientiousness concerning the timely completion of assignments.
- Desire to take ownership and responsibility for work product.
- Responsive team player with the ability to quickly prioritize among numerous pressing tasks.
- High degree of credibility and confidentiality.
- Exceptional work ethic.
To perform this job successfully, an individual must be able to perform each essential duty well. The requirements listed below are representative of the knowledge, skills and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
Physical Demands
Physical demands include the ability to lift 30 pounds. The employee will be regularly required to sit; stand; walk; reach using feet, legs, back, arms and hands; talk and hear. The employee may occasionally be required to climb. The employee will be required to work at a personal computer and talk on the phone for extended periods of time. Must possess the ability to detect auditory and/or visual alarms and be available to work extended/flexible hours and weekends, as needed.
Attendance/Travel
This position is a full-time hourly position. This position is required to be in the office 3 full days each week. This position also requires regular attendance and active participation/planning at all company functions and events.
Learning and Development
Maintain a commitment to ongoing professional development and career growth.
NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as requested to meet the ongoing needs of the organization.
Salary : $20 - $22
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