Contracts Manager

Ware Malcomb has an exciting opportunity for a Contracts Manager to join our team in Irvine, CA!

The Contracts Manager is a key member of the Ware Malcomb accounting team and is responsible for coordinating and reviewing contractual documents. The position will coordinate with external clients, legal counsel, internal accounting team, CFO and Project Management teams to ensure compliance with Ware Malcomb’s established guidelines. 

• Coordinate contract negotiations with clients & consultants
• Review & redline professional services agreements & identify potential issues
• Work with outside legal counsel to review & redline client-form agreements
• Identify contractual issues and suggest appropriate action to ensure satisfactory resolution
• Participate as a member of the negotiating team to establish terms and conditions for contracts and suggest alternative clauses to the client for consideration
• Monitor contract statuses and work with Project Teams & clients to obtain executed agreements
• Review & coordinate signature of NDA and consent/assignment forms
• Oversee the renewal & filing of all active Certificates of Insurance, maintaining compliance with existing contracts
• Coordinate with insurance broker to resolve coverage issues
• Coordinate with legal team to issue demand letters, file liens and take other collections actions on past due accounts
• Develop & conduct training for Project Teams in order to achieve consistent practices and procedures across all Organizations
• Work with leadership to implement a contract lifecycle management platform
• Participate in strategic planning – lead improvements in the Contracts group, identify resource needs and provide growth opportunities to current team members

• 7 years’ experience working in a contracts department within the construction, architecture, engineering or other related industry with progressively increasing responsibility; including experience leading a team
• Bachelors' degree in business, accounting, finance or a related discipline preferred
• Paralegal certification is preferred
• Experience redlining professional services agreements, and reviewing and negotiating contracts documents
• The ability to thrive in a fast-paced environment and manage multiple deadlines
• Excellent communication and customer service skills, written and verbal, are essential
• Excellent oral and written communication skills, including familiarity with common legal terminology
• Exceptional organization skills, strong self-motivator with high attention to detail
• The ability to independently prioritize and manage multiple tasks while satisfactorily meeting deadlines and desired outcomes
• Strong interpersonal skills, ability to work with individuals at all levels of the organization in a positive, collaborative manner
• Proficiency in Microsoft Office applications; experience with Deltek Vision software a plus

Established in 1972, Ware Malcomb is a contemporary and expanding full service design firm providing professional architecture, planning, interior design, civil engineering, branding and building measurement services to corporate, commercial/residential developer and public/institutional clients throughout the world.

With office locations throughout the United States, Canada, Mexico and Brazil, the firm specializes in the design of commercial office, corporate, industrial, science & technology, healthcare, retail, auto, public/institutional facilities and renovation projects.

Ware Malcomb offers the best of both worlds - a small-office, supportive and nurturing work environment with large company resources and support - providing an amazing opportunity for professional growth.  Ware Malcomb offers a wellness-focused company culture, competitive salary and overall benefits package.

Ware Malcomb is recognized as an Inc. 5000 fastest-growing private company and a Hot Firm and Best Firm to Work For by Zweig Group!

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