Documentation Specialist

Summary Description

Self-motivated individual to support HR department. Responsible for providing administrative support, managing office documents. Working with colleagues to ensure consistency of documentation practice across the company and subsidiaries. Works independently, highly organized and process oriented.

Essential Job Functions/Duties

• Answers incoming telephone calls, screen calls and refers to proper HR staff for handling. Assists directly with routine inquires.
• Examines employee files to answer inquiries and provide information for personnel requests.
• Uploading employment data/documents into HRIS.
• Ensure all I-9 Forms are completed correctly and follow up with HR representatives for compliance.
• Assist with internal document audits.
• Working with colleagues to ensure consistency of documentation practice.
• Maintain strict confidentiality regarding sensitive materials that incumbent may come across.
• Utilize the HRIS system maintaining appropriate up to date data on employee information and statistics.
• Removing documents that are obsolete.
• Tracking document storage requirements.
• Using storage software and applications for electronic filing.
• Adhering to regulatory requirements.
• Proofreading for accuracy.
• All other job-related duties as assigned by immediate supervisor
  
  

Job Specifications

Education, experience, skills required, equipment used.

• Associate degree (A.A.) in Human Resources or related field preferred, one (1) or more years related experience and/or training; or equivalent combination of education or experience.
• Detail-oriented, self-motivated, and able to work in a deadline driven environment
• Ability to read and comprehend simple instructions, short correspondence, and memos
• Excellent communication skills, both written and verbal
• Effectively present information one on one and small group situations to customers, clients, and other employees of the organization
• Ability to prioritize workload, solve problems quickly and interact with others to achieve efficient, seamless workflow
• The ability to communicate effectively and work collaboratively with staff members, clients, and external partners
• The ability to effectively use standard business software such as Microsoft Word, PowerPoint, and Excel and to use the Internet for research and information-gathering.
  
  

Core Competencies

• Communication.
• Ethical Practice.
• Global & Cultural Awareness.
• HR Knowledge
• Relationship Management
  
  

Travel Requirements

Travel is primarily local during the business day, although some out-of-area and overnight travel may be expected.

Work Hours

Due to the unpredictable nature of the hospitality/entertainment industry, Team members must be able to work varying-schedules to reflect the business needs of the property.

Certification Requirements

Is this position responsible for selling, serving, or distributing alcoholic beverages? No

Does this position have comp authority? No

Ability to secure and maintain a Level 3 NE Gaming License required.

Other Certifications? No

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Ho-Chunk, Inc. is an equal opportunity employer. All applicants are considered without regard to age, sex, race, national origin, religion, marital status, or physical disability. However, preference may be extended to persons of Native American descent in accordance with applicable laws.

Physical Requirements Assessment

Rating Scale

0 – Not Applicable to This Position

1 – Normal: Conditions Similar to Everyday Life

2 – Above Average: Beyond Normal Levels

3 – Extreme: Extraordinary Levels

Critical Job Elements: For the questions that follow, use the rating scale above to describe the job.

Work Environment

1 Accessibility of all worksites required for the position

1 Exposure to weather and temperature extremes

1 Exposure to darkness

1 Exposure to cramped spaces

1 Exposure to loud noises

1 Exposure to chemicals and fumes

1 Exposure to dust

1 Exposure to heights

1 Exposure to work safety hazards

2 Exposure to secondhand smoke

2 Amount of overtime/extended work hours required

Physical Effort

2 Physical mobility: movement from place to place on the job, considering distance and speed

2 Physical agility: ability to maneuver body while in place

1 Ability to lift up to 20 lbs.

1 Physical strength to manage routine office materials and tools

1 Dexterity of hands and fingers

1 Dexterity of feet

1 Physical balance: ability to maintain balance and physical control

1 Coordination: including eye/hand, hand/foot, etc.

2 Endurance: prolonged physical activity with limited opportunity to rest

Mental Effort

2 Concentration/intensity: prolonged mental effort with limited opportunity for breaks

2 Memory, considering the amount and type of information

1 Complexity of decision making

1 Time pressure of decision making

2 Analytical thinking

2 Conceptual thinking

1 Ability to compute basic math calculation

Communication

1 Fluency in English

0 Fluency in another language

3 Verbal communication

3 Written communication

1 Non-verbal communication

Sensory Abilities

2 Ability to see

2 Ability to distinguish colors

2 Ability to hear

0 Ability to smell

0 Ability to taste

0 Sense of touch