Softball Coordinator

POSITION DESCRIPTION

Softball Coordinator

Reports To: Guest Experience Director Status: Intermittent, Year-Round
(29 hours/week maximum,
Schedule varies by season)

Reporting
Location:

Armco Park Golf Course Pro Shop
1223 North State Route 741
Lebanon, OH 45036

Compensation: Starting at $14 per hour

Revision Date: January 3, 2024 - ML

Position Goal:

Provide an excellent playing experience while maintaining efficient Softball Complex operations both
through direct work and coordination of other Softball Complex employees.

Characteristic Duties and Responsibilities – Essential Functions:

• Acts as a team leader, performing the duties of Softball Coordinator while scheduling, training,

coordinating, and providing general oversight of the work of other seasonal Softball Complex
employees. Makes recommendations to the Director of Guest Experience regarding hiring,
evaluations, promotion/demotion, and disciplinary actions.

• Recruits, schedules, and manages softball and youth baseball tournaments, and organizes softball

leagues. Work includes building an annual tournament and league calendar, working with
management to ensure a fair process to secure tournament dates, and coordinating all logistics to
ensure tournaments and leagues are successful. Work involves scheduling activities and events, and
contact with participants, coaches, event organizers, and umpires.

• Markets leagues and tournament rentals to team captains, event organizers, and the public. Assists

and coordinates with the Naturalist and Communications Coordinator regarding Softball Complex
marketing activities.

• Answers customer questions about the Softball Complex or directs questions to appropriate staff.

• Works with office staff and the Park District’s online reservation system to book Softball Complex

rentals and tournaments, and to obtain / distribute information about bookings.

• Ensures softball fields are open and ready for play prior to league nights and/or tournaments.

Coordinates with Armco Park staff and event organizers regarding weather and/or field condition-
related Softball Complex closures.

• Monitors fields and facilities for damage. Alerts appropriate Park District staff and follows up with

event organizers as needed.

• Coordinates with Armco Park staff to ensure restrooms and Complex grounds are maintained and

clean. Coordinates with maintenance staff to address maintenance issues at the Softball Complex.

WARREN COUNT PARK DISTRICT
POSITION DESCRIPTION
SOFTBALL COORDINATOR

1/3/2024

• Assists event organizers and league teams on the day of the event or ensures that assistance is

available when needed.

• Works with tournament organizers and league team captains to monitor activities to ensure quality

competition, good sportsmanship, and the proper use and care of equipment and facilities.

• Enforces Softball Complex policies and promotes a culture of sportsmanship and safety.

• Tracks inventory, makes purchases as authorized by Park District policy, and/or notifies appropriate

staff when orders need to be placed to maintain adequate supplies.

• Coordinates with the Park District’s contracted food and beverage concessionaire as needed.

• Coordinates with Customer Service Attendants to address security issues.

• Educates park customers about park rules when needed. Reports persistent noncompliance to

supervisor or Sheriff Department as appropriate.

• Performs light park maintenance duties as needed/assigned. Assists with related duties on a

temporary basis in other areas of the park as assigned.

• Maintains accurate records of tasks performed including, but not limited to, inventories, time sheets,

equipment usage, etc.

• Follows Park District policies, as applicable, and requires subordinates to do the same.

• Performs other duties as apparent or assigned.

Required Knowledge, Skills, and Abilities:

• Knowledge of softball and youth baseball rules and ability to organize corresponding leagues and

effectively work with tournament organizers.

• Willingness to work nights and weekends when necessary to attend tournaments or league

activities.

• Knowledge of field maintenance and willingness to assist when needed.

• Ability to recruit profitable athletic tournaments offered by third parties.

• Ability to manage logistics in high-pressure settings.

• Ability to learn and use the Park District’s online reservation system.

• Knowledge of acceptable facility conditions to ensure players, spectators and officials can participate

safely.

• Ability to effectively resolve conflict with participants, spectators, officials, or staff.

• Ability to work unsupervised, to organize and coordinate, to prioritize and self-initiate.

• Ability to communicate effectively, orally and in writing.

• Ability to effectively schedule and coordinate the activities of team members.

• Ability to train team members to carry out their job responsibilities.

• Ability to maintain confidentiality on sensitive issues/non-public records.

WARREN COUNT PARK DISTRICT
POSITION DESCRIPTION
SOFTBALL COORDINATOR

1/3/2024

• Ability to maintain a professional, cooperative working relationship with other staff members,

volunteers, and the staff of other agencies, and encourage team members to do the same.

• Ability to meet and deal with the public in a professional, helpful, and pleasant manner, always acting

as a goodwill ambassador for the Park District and encourage team members to do the same.

• Ability to effectively, efficiently, and safely complete assigned tasks in a timely manner.

• Competent working knowledge of applicable laws and regulations pertaining to the employee’s area

of responsibility.

Required Education and Experience:

• High School Diploma or equivalent.

• 18 years of age or older.

• Basic computer and software competency, which includes use of email, spreadsheets, and word

processing.

• Good character with no history of serious criminal activity (felony convictions).

• General understanding of the sport and rules of softball and youth baseball.

• Experience working in a park agency, softball/baseball complex, or similar setting.

Work Environment & Schedule:

Employment in this position is intermittent, with work hours scheduled as needed, not to exceed 29
hours per week. More hours are anticipated during the Softball Complex season, generally April 1 –
October 31, and fewer hours are anticipated out of season (November 1 – March 31), which will
include several weeks with no hours scheduled. Work may include evenings, weekends, and holidays.
This position must be available and willing to work a flexible work schedule. Ability to work in all
outside weather conditions; wet and/or humid conditions, extreme cold (below 32 F degrees) and
extreme heat (above 90 F degrees). Ability to work around various outdoor contaminants and airborne
and plant allergens. Some work assignments and tasks will require exposure to and work in inclement
weather conditions.

Physical Demands:

General good health and ability to perform the essential functions of this job. While performing the
duties of this job, the employee may be required to sit, stand, walk, use hands to finger, handle or feel,
reach with hands and arms, climb or balance, stoop, kneel, crouch, talk or hear. The employee will
regularly lift and/or move up to 50 pounds (i.e. equipment and cases of softballs). Specific vision abilities
required by this job include close vision, peripheral vision, and ability to adjust focus. Ability to
effectively and efficiently traverse improved (paved) and unimproved (natural) surfaces indoors and
outdoors is also required.

The position functions and responsibilities are illustrative only and do not represent all the duties or
tasks to be assigned or performed by an employee with this position title.

Alternates to the above qualifications may be acceptable, subject to Chief Executive Officer approval.