Professional Development Assistant

For best consideration, please apply by July 17, 2023.

POSITION TITLE: Professional Development Assistant

REPORTS TO: Assistant Executive Directors of Professional Learning

POSITION OVERVIEW: Serves as an integral member of WASA’s highly collaborative professional learning team. Supports WASA and WASA affiliates with full cycle event preparation. Maintains database of WASA and affiliate membership, professional learning, and event registration and invoicing. This position involves in-person and remote work responsibilities.

ESSENTIAL FUNCTIONS:

Develops conference/workshop registration tools

· Enters event information in database and WASA website.

· Synchronizes event with website for online registration.

· Enters and/or tracks and reports event registrations for participants and exhibitors.

· Prepares invoices for events and membership including WASA and affiliate organizations.

· Builds email templates including editing and uploading images and photos.

· Creates mailings using Informz web software.

· Maintains and updates web content leading up to and throughout event.

· Maintains website event calendar.

· Monitors registration data and reconciles records with accounting department.

· Responds to registration, membership and professional learning calls and email inquiries.

Event preparation, onsite support, and follow-up

· Prepares event name badges, rosters, and clock hour forms.

· Confirms onsite supplies and updates computer software on registration and presentation computers.

· Assists participants and event coordinator(s) as needed.

· Prepares exhibitor packets.

· Prepares special meal tickets and communicates with impacted individuals and event center staff as needed.

· Staff registration table as needed.

· Distributes evaluations and prepares summaries.

· Prepares final event reports.

· Tracks event corporate sponsorships in Microsoft Access database.

Maintains memberships for WASA and Affiliate Organizations

· Maintains contact information in database, sets up billing records and invoices.

· Sends new WASA membership letters, thank you letters, and membership packets.

· Prepares membership packets.

Primary responder to general incoming phone calls. Establishes reason for calling, resolves issue or transfers call to appropriate individual, and/or records and delivers messages.

Provides direct support to Assistant Executive Directors of Professional Learning.

OTHER DUTIES:

· Prepares professional education advisory board letters.

· Assists other staff as may be required for the purpose of supporting them in the completion of their work activities.

PERSONAL ATTRIBUTES AND PREFERRED QUALIFICATIONS

(Education, Experience, Skills, Abilities, Attributes, Knowledge):

· High school diploma or equivalent

· Consistently exhibits a positive, solution-oriented attitude and demeanor

· Excellent interpersonal skills: Ability to interact and communicate with others effectively and professionally

· Committed to teamwork and helping others to be successful

· Knowledge of fundamentals of writing and editing, publication production, expense reconciliation

· Excellent organization, project management, and communication skills

· Knowledge of keyboarding, business phone etiquette, business writing and letter formatting, concepts of grammar and punctuation

· Ability to manage multiple details

· Accuracy with detailed information/data

· Ability to communicate professionally, establish effective working relationships, maintain confidentiality, and work as an integral member of the WASA team

· Experience using Microsoft Office programs including Outlook, Word, and Excel and Google Documents required

· Knowledge of basic relational database concepts

· Working knowledge of iMIS and Microsoft Access databases

· Minimum of 3 years of experience developing and/or coordinating professional training and programs, experience working with K-12 administrators preferred

· Knowledge of contracts preferred

· Experience using Crystal Reports, Adobe Photoshop, Informz (email marketing), Adobe Form Central preferred

· Ability to create SQL queries preferred

· Knowledge of basic accounting/bookkeeping principles preferred

WORKING CONDITIONS: Safety is essential to job performance. Employees must exercise caution and comply with standard safety regulations and association procedures.

Physical Demands

· Indoor office environment

· Balancing, bending, crouching, kneeling, reaching and standing

· Lifting, carrying, and moving work-related supplies and equipment

· Frequent hand/wrist motion, i.e. keyboarding

· Frequent sitting

FAIR LABOR STANDARDS ACT (FLSA) STATUS: Non-Exempt

COMPENSATION: $32.50 Per hour

Benefits include:

· Medical, Dental, and Vision Coverage

· Retirement Plan

· Paid time off

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties to meet the ongoing needs of the organization.

WASHINGTON ASSOCIATION OF SCHOOL ADMINISTRATORS IS AN EQUAL OPPORTUNITY EMPLOYER

Job Type: Full-time

Pay: From $32.50 per hour

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift

Ability to commute/relocate:

• Tumwater, WA 98512: Reliably commute or planning to relocate before starting work (Required)

Education:

• High school or equivalent (Preferred)

Experience:

• Project coordination: 3 years (Preferred)
• K-12 Support: 3 years (Preferred)

Work Location: Hybrid remote in Tumwater, WA 98512

Salary : $33