Executive Assistant to the Board of Regents

Available Title(s):
1105-NN_ADMINPRO - Executive Assistant

Business Title:
Executive Assistant to the Board of Regents

Employee Type:
Admin. Professional

Time Type:
Full time

Position Term:
12 Month

Position Details:

Summary of Duties:

The Executive Assistant serves as the principal, administrative support to the Washington State University Board of Regents.

This position requires a thorough knowledge of university affairs and operations to help fulfill the institutional goals and priorities of the Board of Regents.

Responsibilities include: planning for, managing, overseeing the meetings of the Board of Regents and its Committees; serving as the recorder for all meetings and ensuring proper handling of official Board records; serving as a liaison to the Board and as an information source on Board matters to the campus and external communities; anticipating and responding to all requests from Board members to facilitate their duties and interests as Regents; and managing Board office operations.

The Executive Assistant reports within the Office of the President of WSU, with a secondary reporting relationship to the Chair of the Board of Regents.

Required Qualifications:

A Bachelor's degree and six (6) years of experience directly related to the specific duties and responsibilities of the position. Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis. Some positions may require an advanced degree as determined by specific position requirements.

• Experience providing executive level administrative support or experience working with boards and committees preferably in a flexible environment characterized by changing leadership.
  
• Advanced verbal and written communication skills.
  
• Strong computer skills including proficiency with Microsoft Office Word, Excel, Outlook and PowerPoint and Adobe Pro software.
  
• Proven experience in exercising independent judgment and diplomacy.
  
• Ability and willingness to travel overnight.

Preferred Qualifications:

• Proven experience with policy issues and confidential, sensitive information.
  
• Experience managing complex projects preferably in a challenging, high volume setting where deadlines and priorities change.
  
• Experience facilitating virtual and hybrid meetings and using various virtual meeting software such as Zoom and/or Microsoft Teams.
  
• Experience maintaining websites.
  
• Professional work experience in higher education.

Additional Information:

Area/College:

Presidential Units

Department Name:

Office of the President

City, State, Zip:

Pullman, WA 99164

Department Link:

https://president.wsu.edu/

Monthly Salary: $5,000.00 - $7,916.67

In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate's current experience, education, skills, and abilities related to the position. Successful candidates typically begin up to mid-point of the salary range. For more information regarding Administrative Professional (AP) Compensation at Washington State University (WSU), please visit the following website: https://hrs.wsu.edu/managers/classification-compensation/ap-compensation-structure/.

WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts.

For a more detailed summary of benefits offered by WSU for AP staff visit: https://hrs.wsu.edu/wp-content/uploads/2023/01/2023-Benefit-Overview-for-Faculty-and-AP.pdf. Find total compensation information here: https://hrs.wsu.edu/managers/recruitment-toolkit/total-compensation/.

Overtime Eligibility:

Overtime Ineligible

FTE:

100%

This is a permanent position.

Posting Close Date:

This posting has been extended. Applicants must submit their completed application by Wednesday, May 31, 2023, at 11:59 p.m.

Background Check:

This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.

Applicant Instructions:
Please upload all of the required documents (identified below) in the "Resume/CV" section of your application. Documents may be submitted in one file or separate files. Applicants are encouraged to upload as a PDF, if possible. Applicants will be requested to provide contact information for professional references within the online application.

Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.

Required Documents:
1) Resume/CV
2) Cover Letter

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or hrs@wsu.edu.

To apply, visit https://wsu.wd5.myworkdayjobs.com/en-US/WSU_Jobs/job/Pullman-WA/Executive-Assistant-to-the-Board-of-Regents_R-9511

Washington State University is an Equal Opportunity/Affirmative Action Educator and Employer.

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