Job Posting for Timekeeper III at WCL Group

CLIENT HIGHLIGHT

The Client you will be working for is a Fortune 100 Oil and Gas Company. This opportunity will give you experience in the energy sector in the United States with a company that is a globally recognized leader in energy production and one of the biggest companies in the US.

LOCATION

Ames, Iowa 50010

SALARY

$21-25 per hour

SCHEDULE

Hybrid: Monday – Friday

Remote Mon, Fri

In-Office Tues, Wed, Thurs

CONTRACT TERM

1-year contract with the possibility for extension or conversion to a full-time employee

POSITION OVERVIEW – Timekeeper III

Time administration for large population of salaried exempt/non-exempt and hourly employees. The successful candidate must be self-motivated, work independently with little work direction, quickly adapt to changing priorities, and display strong customer service skills. This position also requires the ability to discreetly and routinely handle confidential information. Business knowledge and/or experience working
with Clients, systems are highly desirable.

RESPONSIBILITIES:

Functions as a knowledgeable resource on payroll policy and procedures.
Primary point of contact for employees’ and managers’ questions with regard to time/pay policies and guidelines.
Provides detailed counsel on routine as well as complex time coding and pay situations.
Consults on payroll policy as it relates to company policy and the union contract.
Investigates and solve various problems involving incorrect checks, taxes, garnishments, electronic fund transfers, etc.
Collects, balances, and audits the accuracy of payroll input data.
Runs time approval and pay reports.
Performs pre/post-pay close audits and makes necessary corrections to timesheets to align with company policy and union contract.
Advises supervisors and timekeepers where improper coding has been used.
Trains and educates supervisors on proper payroll coding, procedures, and practices to ensure the highest payroll quality.
Processes total remunerations for employee reimbursements.
Updates and maintains a master table for pay rates (per bargaining guidelines) for the respective client group.
Coordinates with various departments (Corp. Payroll, Disability Management Group, Corp.
Disability, etc.) to resolve employee time/pay issues and track the status of disability cases as required.
Manages short-term employee disability time coding.
Maintains materials to document payroll policy, procedures, and local practices in compliance with record retention policy.
Updates and maintains the accuracy of the section seniority lists for respective unions.
Assist with data maintenance responsibilities including, but not limited to, Workday and MSS transactions and reporting needs.
Coordinate and communicate with business and HRBP as needed.
Administrator and primary contact for U-time database.
Update the HR legal board (both online and hard copy) when necessary, using Microsoft Expressions Web.
Provide administrative and other support to the HR team as required.

ASSIGNMENT DELIVERABLES

Time administration for large population of salaried exempt/non-exempt and hourly employees
Conducts various payroll audits per payroll deadlines to ensure compliance with payroll policies, procedures, and applicable laws
Primary point of contact for employees and managers questions with regards to time/pay policies and guidelines.
Provides detailed counsel on routine as well as complex time coding and pay situations.
Audits time entries/time records prior to four rigid payroll-closing deadlines per month. Uses independent judgments to make necessary corrections to timesheets (within scope of time/pay guidelines) or follows up if needed prior to pay close.
Acts as liaison between employees, HR and Corporate Payroll regarding payroll matters
Maintains confidential information
Runs time approval and pay reports in a timely manner to meet FLSA/SOX requirements
Manages short term employee disability time coding while identifying issues and resolving as needed
Conducts SAP time/pay training for Office Assistants, Planner Schedulers and Supervisors
Conducts Payroll training for new hire O&M employees
Coordinates with various departments (Corp. Payroll, Disability Management Group, Corp. Disability, etc.) to resolve employee time/pay issues.
Maintains filing system for payroll documents in compliance with record retention policy.
Creates/Maintains webpages for the Payroll website
Partners with other time administrators and assists when applicable.
Other duties as assigned as well as handles special projects as needed.

QUALIFICATIONS

Intermediate/advanced level proficiency in Microsoft Word, Excel, and Outlook.
Demonstrated ability to build collaborative relationships and contribute as a team player.
Communicate effectively, both verbal and written, with all levels of employees and managers.
Strong attention to detail; ability to multitask and produce high-quality output with minimal errors in appropriate timeframes.

PREFERRED QUALIFICATIONS

Experience with SAP and Workday for time & pay.
Familiarity with state and federal wages and hour and regulations.
One year experience in a refinery or related industrial environment.
Experience working in a represented union labor environment.

INTERVIEW

Microsoft TEAMS Interview

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Salary.com Estimation for Timekeeper III in Ames, IA

$54,980 to $70,434

Timekeeper III

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