Elections Director

OVERVIEW:

"Public confidence in the elective process is the foundation of public confidence in government."

~ Lyndon B. Johnson

Join a highly respected team of election administration professionals, whose national recognitions include:

• Innovations in Elections (2021) - The Election Center
• Best Practices in Election Administration (2019) - U.S. Election Assistance Commission
• Democracy Award Outstanding National Practice (2016) - The Election Center
• Elections Administration Best Practices Award (2016) - National Association of County Recorders, Election Officials and Clerks

Under the general supervision of the Clerk/Auditor, manages the voter registration and service, voting systems, candidate services, and elections processes in Weber County.

Perpetuates the mission of the Weber County Elections Division:

We strive to ensure:

• Security, Integrity and Accuracy in Counting Your Vote and Providing Information Resources.
• Accessibility to Voting, Information and Election Services.
• Efficiency within the Voting Process ~ Both Cost and Function.

Your right to vote is embodied in our commitment to continuous improvement.

YOUR RESPONSIBILITIES:

(Any one position may not include all of the duties listed, nor do the listed examples include all duties which may be found in positions of this class.)

Assigns, supervises, and monitors the work of elections staff; ensures staff are properly trained. Interviews and hires elections personnel. Conducts annual performance evaluations in compliance with County policies, procedures, and practices.

Coordinates Election Day activities and work flow with election staff and poll workers. Oversees recruitment of poll workers and ensures poll workers are properly trained on voting procedures and on operating voting equipment.

Prepares and submits the Elections Department's budget; monitors and approves expenditures. Prepares and submits grants for state and federal funds.

Manages Weber County Primary, General and other required elections; coordinates municipal election process with Weber County cities and Special Districts, and provides assistance in carrying out election responsibilities. Ensures compliance with all state and federal elections laws.

Interprets, clarifies, and explains County policies and procedures and related state and federal laws and regulations.

Writes, updates, and implements policies and procedures for the Weber County elections process. Ensures office policies and procedures relating to voter registration and election processes are in compliance with federal and state code.

Reviews and approves ballot text and format.

Reviews population growth and makes recommendations for precinct boundary lines and polling locations. Arranges for vote centers; physically inspects each location to ensure adequacy for equipment set-up and for voter accessibility.

Prepares correspondence to poll workers, candidates, State Elections office, political parties, polling locations, voters, etc. Develops poll worker training curriculum. Provides election education training materials; coordinates and conducts training for Registration Agents and Elections Judges in compliance with Utah Code.

Oversees and maintains voting systems in Weber County; evaluates systems on a regular basis to identify problems and makes recommendations for improvements. Develops and updates procedures for storing, testing, and transporting voting equipment. Maintains inventory of voting equipment; ensures proper storage (humidity, temperature, etc.). Ensures pre-and post-election testing of voting machines to ensure machines function properly. Coordinates programming needs with the Information Technology and GIS department(s).

Monitors the elections supplies inventory. Compiles data and prepares reports identifying elections supplies needed. Responsible for ordering and receiving elections supplies. Works closely with designated vendors when ordering election related supplies and inventory ensuring accuracy, compliance with Utah Code, county purchasing policies, and cost-effective strategies that consider both cost and quality.

Responsible for organizing and storing elections supplies and equipment (voting machines, ballot marking devices, scanning equipment, tabulation equipment, ballots, ballot boxes, etc.). Responsible for the distribution and retrieval of voting supplies and equipment to/from appropriate locations.

Represents the Clerk/Auditor at various meetings on matters pertaining to elections services.

Prepares and publishes public election notices. Responds to public concerns and issues regarding elections.

Oversees the processing of voter registration forms, voter data requests, Certificate of Election, and other materials and ensures accuracy and completeness; makes additions and resolves discrepancies.

Operates computer hardware and applicable software, and/or modern office equipment, including envelope processing equipment, ballot scanners, epollbooks, tabulation equipment, multi‑line telephones, calculators, computers, copiers, and printers.

Operates a motor vehicle in a safe manner and in compliance with all Utah laws and regulations.

Performs other related duties as assigned.

ABOUT YOU:

Education and Experience: Graduation from a college or university with a master's degree in political science, public administration, business management or administration, or a related field plus two (2) years of employment performing related duties

OR

Bachelor's degree in political science, public administration, business management or administration, or a related field plus four (4) years of employment performing related duties, two (2) years of which must have included progressively responsible administrative and supervisory duties; an acceptable combination of education and experience may be considered.

Knowledge: Thorough knowledge of: State and federal election laws, codes, and regulations; philosophy of elections, democratic principles, governmental structure, concepts of representative government; continuous improvement principles, customer service best practices, logistics and event planning; sequence of election events; Weber County election voting precincts; motor vehicle laws as they pertain to voter registration; voting machine storage and maintenance; general office procedures.

Working knowledge of: budget concepts, preparation, and management; supervisory principles and practices; relevant computer applications and other technologies; risk and control; physical and cyber security concepts; County Policies and Procedures.

Skills: Typing, operating modern office equipment, necessary computer hardware and software, reading maps to identify voting districts.

Abilities: Communicate effectively (verbally and written) in a positive, professional manner; promote and exemplify teamwork; effectively understand, interpret, and apply knowledge of state and federal election laws, codes, and regulations; act independently in varied circumstances; perform effectively in stressful situations; plan, organize, and prioritize time and workload to accomplish tasks and meet deadlines; exercise initiative, discretion, and sound judgment in making decisions; work a flexible schedule to accommodate elections; read maps; perform complex and detailed clerical duties; follow complex written and oral instructions; make mathematical computations; establish and maintain effective working relationships with supervisors, employees, other departments, other agencies, political parties, advocacy groups, candidates, elected officials, legislators, and the general public.

YOUR SPECIAL QUALIFICATIONS:

Preference given for Certified Election Registration Administrator (CERA) certification. Non-certified incumbents may be required to obtain CERA certification within three (5) years of hire date.

Employees driving a personal vehicle while on county business must maintain the minimum vehicle liability insurance as specified in the Utah Code.

Must possess a valid Utah Driver License.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk and talk or hear. The employee is occasionally required to stand; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must occasionally lift and/or move more than 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and peripheral vision, and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee frequently works in outside weather conditions. The employee occasionally works near moving mechanical parts; in high, precarious places; and is occasionally exposed to wet and/or humid conditions. The noise level in the work environment is usually moderate.

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