Rocky Mountain Jr High School - Office/Registrar/Counselor Aide

A position has been declared open in the Weber School District at Rocky Mountain Jr High for a Office/Registrar/Counseling Aide - Jr High School. This position is for 8 hours per day, 180 days per year.  Applicants may apply on wsd.tedk12.com Applications will be reviewed before interviews are scheduled.

THIS POSITION WILL REMAIN OPEN UNTIL FILLED, AFTER A MINIMUM OF 5 WORKING DAYS

Purpose Statement:

The job of Jr High School Registrar was established for the purpose/s of completing student enrollment and course scheduling activities; maintaining accurate student records; providing a variety of reports and reference materials; and ensuring compliance with district, state and federal guidelines.

Essential Functions

•  Communicates with a variety of persons and/or agencies (e.g. other schools, students, staff, parents, law enforcement, etc.) for the purpose of providing information on a variety of enrollment and graduation issues.
• Compiles student records (e.g. birth certificates, transfers, immunization, grades, class schedules, addresses, telephone numbers, etc.) for the purpose of meeting state, federal and/or district requirements.
• Evaluates situations (e.g. involving other staff, students, parents, the public, police, probation department, etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
• Maintains a variety of student records and files (manual and computer) (e.g. report cards, grad checks, failure letters, sports eligibility, PM school, boundary exceptions, etc.) for the purpose of documenting and/or providing reliable information.
• Monitors assigned district activities and/or program components (e.g. permanent record tracking and storage, report card issuance, rosters, etc.) for the purpose of ensuring compliance with financial, legal and/or administrative requirements.
• Performs enrollment activities (e.g. interpreting transcripts, cum cards, folders, updating automated student information system, manual enrollment, etc.) for the purpose of ensuring compliance with financial, legal, state or federal requirements.
• Prepares a variety of reports and written materials (e.g. blue slips, grade changes, changes in schedules, graduation rate study report, etc.) for the purpose of meeting state, federal and/or district requirements.
• Processes a variety of documents and materials (e.g. new registrations, transcripts and transcript requests, grade books, withdrawals, etc.) for the purpose of disseminating information to appropriate parties.
• Reviews established guidelines in evaluating incoming student transcripts for the purpose of ensuring their conformance with district grading, curriculum and course credit systems.

Other Functions

•  Assists other personnel as may be required (e.g. coaches, counselors, teachers, staff, etc.) for the purpose of supporting them in the completion of their work activities.
• Maintains inventory of office supplies for the purpose of ensuring the availability of items as needed.

Job Requirements: Minimum Qualifications, Skills, Knowledge and Abilities

• Must be able to apply pertinent codes, policies, regulations and/or laws; operating standard office equipment; performing standard clerical procedures; preparing and maintaining accurate records; keyboarding; and utilizing pertinent software applications.
• Must have knowledge of  accounting/bookkeeping principles; and concepts of grammar and punctuation.
• Must be able to be attentive to detail; communicating with diverse groups; meeting deadlines and schedules; working under time constraints; maintaining confidentiality; and working with frequent interruptions.

Experience  Job related experience is required.
Education High School diploma or equivalent.