Administrative Specialist II
Job Posting for Administrative Specialist II at Weber State University
Position Details
WSU's Commitment to Diversity
Weber State University is an Equal Opportunity Employer committed to creating an inclusive environment by welcoming all individuals, including culturally diverse staff, faculty, and student body. WSU values every individual by embracing all identities through the promotion of belonging, creativity, and uniqueness. We strive to create environments which are welcoming, inclusive, and equitable for all. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University's Policy and Procedure Manual 3-32).
Position Information
Position Title
Administrative Specialist II
Requisition Number
S01729P
Position Category
Staff
Campus Location
Weber State University - Ogden, UT
Hours per week
37
Months per year
11
Alternate work schedule
Pay Grade
N24
Salary
FLSA
Non-Exempt
Job Summary/Basic Function
This position will perform general clerical and office duties for the Department of Social Work and Gerontology. Duties will also include assistance with scheduling, acquiring supplies, working with a variety of computer programs, financial and general record-keeping. The position requires discretion, judgment, and the ability to maintain private and sensitive information.
Required Qualifications
Required:
- High school diploma or equivalent
- Two years secretarial, administrative and/or office manager experience.
- Experience and proficiency in PC applications, including word processing, spreadsheets, database.
Preferred Qualifications
Preferred:
- Ability to organize, prioritize, multi-task, and meet deadlines with little supervision.
- Good verbal and written communication skills.
- Ability to work as a team member.
- Strong organizational and record management skills.
- High level of professional judgment and confidentiality with ability to interface effectively with diverse clientele.
A successful candidate will have the following:
Background Check?
Yes
Benefits Summary
WSU offers a generous benefits package that includes medical, dental, long-term disability, life insurance, retirement, a wellness program with release time and paid incentives, tuition benefits, free tickets to athletic and performing arts events, and paid holidays, vacation, and sick leave.
Posting Detail Information
Job Open Date
04/11/2024
Review Date
04/21/2024
Job Close Date
Open Until Filled
Yes
Notes to Applicant
If you are passionate about what you could offer and accomplish here at WSU, we would love to hear from you. The annual salary for this 11 month position starts at $30,175 and may go up from there depending on candidate qualifications. The position comes with a generous benefits package.
To apply, please complete the online application and attach a cover letter, current resume, and the names and contact information for three professional references.
In addition to the above documents, please attach a letter (other document 1) following the instructions provided below.
As the administrative specialist, you will be writing letters to potential students who are admitted or denied to the bachelor’s program. In these letters you not only congratulate them if they are accepted, but you also provide details as to next steps, contingencies to their acceptance, provide an advisor, and give them information on registration as needed. If denied, you may provide information as to what they may need to do to reapply, e.g., needing 60-63 credit hours, a minimum 2.5 gpa, registering for the 6 required prerequisite courses, etc. You may also provide them with contact information of the Chair or a potential advisor with whom to meet to discuss their progress.
To apply, please complete the online application and attach a cover letter, current resume, and the names and contact information for three professional references.
In addition to the above documents, please attach a letter (other document 1) following the instructions provided below.
As the administrative specialist, you will be writing letters to potential students who are admitted or denied to the bachelor’s program. In these letters you not only congratulate them if they are accepted, but you also provide details as to next steps, contingencies to their acceptance, provide an advisor, and give them information on registration as needed. If denied, you may provide information as to what they may need to do to reapply, e.g., needing 60-63 credit hours, a minimum 2.5 gpa, registering for the 6 required prerequisite courses, etc. You may also provide them with contact information of the Chair or a potential advisor with whom to meet to discuss their progress.
Please write and send us a sample letter addressed to one of the following students:
Jeremy Little, who has been accepted into the program, but has a contingency in his acceptance. Contingency: he will need to complete his last required prerequisite courses (Zool 1020 and Anth 1000), one of which he is currently completing, with a C grade or higher. If he receives a C-, he will need to retake the class(es) to improve his grades. His assigned advisor: Dr. Kristina Moleni, with whom he may wish to meet on a regular basis to establish a graduation plan as well as remain on top of the plan or make changes as needed. Add anything else you think might be helpful to Jeremy as a new bachelor of social work student.
Jessica Staley, who has been denied due to the following: only has 52 credit hours, her gpa is a 2.2, and she has a C- grade in two of the required prerequisite courses, SW 1010 and Psyc 1010. She also needs to register for the remaining 4 prerequisite courses: SW 2100, Soc 1010, Anth 1000, and Zool 1020 and pass them with a C grade or higher. You can provide her with contact information of a potential advisor and/or the dept. chair for further assistance. Add anything else you think may be a help to her as she works to fulfill the requirements to reapply to the program.
For qualification determination, your application and/or resume must address the required and preferred qualifications and must contain average number of hours worked per week and the dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be considered incomplete.
Screening of applications will begin April 21, 2024. Position will remain open until filled.
Criminal background check required as a condition of employment.
Quick Link for Direct Access to Posting
https://jobs.weber.edu/postings/22389
ADA Essential Job Function
ADA Essential Job Function
Physical Activity of this position
Expressing or exchanging ideas. Those activities in which they must convey detailed or important instructions to other workers accurately or quickly. , Ability to receive detailed information with or without assistance., Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers.
Physical Requirements of this position
Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or consistently to move objects, including the human body. Sitting most of the time. Walking and standing only occasionally if ever.
Visual Acuity Requirements including color, depth perception and field of vision.
Required to perform activities such as preparing and analyzing data and figures; transcribing; using a computer terminal; extensive reading.
The conditions the worker will be subject to in this position.
None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).
Salary.com Estimation for Administrative Specialist II in Ogden, UT
$43,399 to $54,966
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Job openings at Weber State University
Weber State University
Ogden, UT
Full Time
Weber State University
Ogden, UT
Full Time
Weber State University
Ogden, UT
Full Time
Weber State University
Ogden, UT
Full Time
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