What are the responsibilities and job description for the Executive Assistant position at WeightWatchers?
WW is looking for candidates to help change people’s lives. We are a global wellness technology company inspiring millions of people to adopt healthy habits for real life. We do this through engaging digital experiences, face-to-face workshops and sustainable programs that encourage people to move more, shift their mindset and eat healthier while enjoying the foods they love. By drawing on over six decades of experience and expertise in behavioral science, we build communities in order to deliver wellness for all.
The Executive Assistant provides direct administrative support to Senior Leadership at WeightWatchers. This individual must possess the ability to independently complete tasks and projects quickly; react with appropriate urgency to situations and events; take effective action, anticipate needs and efficiently and creatively solve problems. This role will interact with all levels of internal and external management, as well as outside clients. The individual must have a professional presence and experience with high profile clients. This individual must also be able to quickly meet changing deadlines and priorities associated with event coordination and can be fully committed to the role.
Key Responsibilities:
At WW, it is our priority to cultivate a diverse and inclusive workplace. We are committed as individuals, as an organization, and as fellow humans, to advocate for and support our employees, our members, and our communities. We are proud to be an equal opportunity employer and we do not discriminate on the basis of sex, race, color, creed, national origin, marital status, age, religion, sexual orientation, gender identity, gender expression, veteran status, or disability.
The Executive Assistant provides direct administrative support to Senior Leadership at WeightWatchers. This individual must possess the ability to independently complete tasks and projects quickly; react with appropriate urgency to situations and events; take effective action, anticipate needs and efficiently and creatively solve problems. This role will interact with all levels of internal and external management, as well as outside clients. The individual must have a professional presence and experience with high profile clients. This individual must also be able to quickly meet changing deadlines and priorities associated with event coordination and can be fully committed to the role.
Key Responsibilities:
- Key administrative responsibility for the Executive Committee Member/s and provides support to additional team members when required.
- Manages a high volume / active calendar, including tracking of meetings and following up appropriately.
- Coordinates required paperwork and signatures for Legal, Regulatory and Finance.
- Assist with the management of a number of databases and vendors for the Legal team (e.g., contract management system, off-site file storage system, WW member success story files, etc.)
- Coordinates all travel and accommodations, international & domestic, creating itineraries with all necessary information required.
- Ensure proper internal notification to Legal team matters of all correspondence and other inquiries regarding legal matters.
- Serves as key communicator and liaison with the organization. Responds to a high volume of email inquiries and phone calls as needed.
- Tracks, reconciles and prepares expense reports for the team
- Vendor invoice processing and coding
- Partners and collaborates with the EA team to ensure that the executive team has the support required to meet business objectives; this includes providing back up support when required.
- NYC-area based; Must be able and willing to work in person at the NY office as needed
- 5 years administrative experience; event coordination and vendor management desired
- Ability to multitask; manage numerous projects at one time
- Acting with urgency on time-sensitive legal matters
- Experience working with C-Suite executives, Board members, and/or high profile leaders
- The individual will be expected to be available after hours in case of urgent matters.
At WW, it is our priority to cultivate a diverse and inclusive workplace. We are committed as individuals, as an organization, and as fellow humans, to advocate for and support our employees, our members, and our communities. We are proud to be an equal opportunity employer and we do not discriminate on the basis of sex, race, color, creed, national origin, marital status, age, religion, sexual orientation, gender identity, gender expression, veteran status, or disability.
Salary : $100,000 - $120,000
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