Executive Assistant to CEO

The Opportunity

The Weinstein Jewish Community Center in Richmond, VA is looking for a candidate with strong administrative, organizational, and leadership skills to support and serve as a strategic partner to the CEO and assist with the organization’s daily operation. This full-time position reports directly to the CEO. This position also serves as a Board liaison, responsible for communication and support for the Board of Directors as well as serve as a staff person on various committees.

The Position

The Executive Assistant to the CEO has the following key responsibilities:

Executive Calendaring and Scheduling

• Build significant rapport with the CEO and understand this person’s day-to-day priorities, challenges and communication style.
• Schedule and prioritize appointments and meetings to maximize CEO engagement and ensure the achievement of organizational goals.
• Advises CEO of daily schedule while working closely with the CEO to ensure effective and timely follow up.

Liaison with Board of Directors

• Build relationships with each Board member, provide needed information and assist in ensuring Board Engagement.
• Responsible for sending notices, tracking minutes and policies while supporting management and advising on agenda items.
• Create an annual calendar of meetings and timelines for the lifecycle of the organization’s fiscal year.
• Prepare Board and Committee materials, ensuring accuracy of contents for Board meetings.
• Attend Board and Committee meetings and properly record, document, gain approval, preserve and distribute minutes.

Executive Correspondence

• Manage and support the CEO with external meetings including correspondence.
• Prepare materials, documentation, and research to support the CEO.
• Stand in at meetings for CEO as needed and deemed appropriate.

Special Projects and Staff Support

• Provide CEO, Board members, and leadership staff with information and support to prepare them for meetings and presentations.
• Serve as point person for leadership team to schedule team meetings, support team projects and initiatives.
• Participate in departmental staff meetings, committee meetings and supervision meetings.

Relationship Building

• Serve as confidential executive assistant to the CEO.
• Build strong relationship with all staff to ensure a smooth working environment.
• Develop and manage relationships with key stakeholders to ensure clear and timely communication for meetings and projects.
• Work closely with volunteers, lay leadership and committees.

Qualifications

• Bachelor’s Degree with 3 years administrative management required (executive level experience preferred).
• Experience planning and leading strategic initiatives.
• Excellent Microsoft Office skill set and the use of remote communication applications.
• Demonstrated ability to be proactive and to anticipate needs.
• Exceptional customer service skills.
• Ability to manage and maintain sensitive and/or confidential information.
• Must be flexible, well organized and detail minded while handling multiple priorities.

Compensation

This position is accompanied by a competitive salary and is eligible for full benefits including health and dental insurance, paid time off, and a retirement savings plan.

To Apply

Please send a resume and cover letter with salary requirements. For best consideration, resumes should be received by June 23, 2022.

The organization does not discriminate based on race, ethnicity, religion, gender, gender identity, sexual orientation or any other characteristic protected by law. The position will remain open until filled.

Confidentiality

We understand that an expression of interest may be exploratory in nature. We take confidentiality seriously and will keep all information confidential until the final stage of the process.

Job Type: Full-time

Pay: $50,000.00 - $55,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance

Schedule:

• Monday to Friday

Education:

• Bachelor's (Required)

Experience:

• Executive Administrative: 3 years (Required)
• Microsoft Office: 3 years (Preferred)

Work Location: One location