What are the responsibilities and job description for the Office Coordinator position at Weitzman?
Located in Denton, Texas, Golden Triangle Mall is a 765,000 square-foot enclosed shopping center featuring more than 90 national retailers, specialty shops and restaurants. Golden Triangle Mall is managed by Weitzman, a leader in commercial management and development services. Weitzman has an immediate opening for an Office Coordinator at Golden Triangle Mall with a comprehensive benefits package.
Responsibilities:
- Provide administrative support for the SVP of Asset Management, General Manager, and Director of Business Development.
- Greet vendors, maintain sign-in sheets, and distribute/retrieve keys to vendors for mall access as needed.
- As instructed by the General Manager, communicate with tenants, respond to service calls, create work orders, and follow up with vendors.
- Maintain a schedule of events and assist with marketing, coordinating, and attending events and activities held at the mall.
- Process monthly tenant statements and code and scan receivables.
- Produce service contracts and license agreements.
- Organize meetings, including scheduling, sending reminders, and calendar management.
- Initiate sales calls and collect and input tenant sales information.
- Answer phones, maintain tenant files and contact lists, process invoices, order office supplies, and sort and distribute mail.
- Other duties as assigned.
Qualifications:
- 3 years of administrative experience in a customer service environment.
- Excellent written and verbal communication skills.
- Proficient in MS Office Suite.
- Proactive and detail-oriented.
- Proven ability to meet deadlines in a fast-paced environment while maintaining the quality of work and professional demeanor.
- Flexible regarding changing priorities.
- Dependable with a strong work ethic and ability to work occasional evenings and weekends for community/mall events.
Benefits:
- Company holidays and generous PTO
- Employer paid life insurance and long-term disability coverage
- Medical, vision, and dental insurance
- Health Savings (HSA) and Flexible Spending Accounts (FSA)
- Employee Assistance Program (EAP)
- 401k match
Visit our website at www.weitzmangroup.com or follow us on LinkedIn, Facebook, and Twitter @WeitzmanTexas for other employment opportunities.
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