What are the responsibilities and job description for the Accounts Payable Specialist III position at WELLSPACE HEALTH?
Job Details
Accounts Payable Specialist III
Department: Accounting
Reports to: Accounts Payable Manager
Status: Full-Time, Non-Exempt
Organization Information
WellSpace Health believes that everyone deserves to be seen, no matter who you are, where you come from, where you work or what place you call home. We see you and are here for you. To that end, we’ve committed ourselves to finding solutions for our community’s health and wellbeing to achieve regional health through high quality comprehensive care.
Our focus has always been to offer a full range of quality medical care, dental care, mental health and behavioral health services, and enabling services to underserved people. We do this by placing ourselves within the communities we serve and employing outstanding healthcare professionals who are devoted to our mission.
We are a Federally Qualified Health Center (FQHC) and are accredited by the Joint Commission for Ambulatory Care and Behavioral Health. We’re also certified by the Joint Commission as a Primary Care Medical Home and a Behavioral Health Home.
Position Summary
Perform a variety of accounting tasks related to the maintenance and processing of accounts payable records, invoices, and other accounts payable functions.
Required Qualifications
- Associate’s or Bachelor's degree in Accounting preferred.
- Accounts payable experience required (5 years).
- Knowledge of Generally Accepted Accounting Principles (GAAP).
- Healthcare accounting preferred.
- FQHC experience preferred.
- Proficient in accounting software and MS Office (Excel, Word, Outlook).
- Experience in Abila MIP and SAP Concur preferred
- Strong accounts payable experience.
- Strong problem solving, analytical, time management and organizational skills.
- Excellent written and verbal communications skills.
- Ability to succeed in team environment.
- Ability to adapt quickly and learn new tasks independently.
- Ability to work flexible hours when needed.
- Adherence to infection control procedures, including but not limited to, standard precautions of temperature monitoring, hand washing, symptom self-monitoring, masking and social distancing.
- Assist and support the Center/Department/Program to meet standards of High Reliability.
- Must have valid driver’s license and insurable driving record.
Essential Responsibilities
- Assist in month-end and year-end financial close process for accounts payable.
- Lead the invoice processing and payments using the accounts payable invoice software and physical check payments.
- Reconcile company credit cards using the accounts payable invoice software.
- Research invoice problems and resolve issues with vendors.
- Lead the employee reimbursements and payments using the payroll reimbursement software and physical check payments.
- Assist in E-Requisitions and Purchase Orders using the accounting software.
- Assist in tracking and maintenance of inventory and fixed assets.
- Lead and perform inventory counts.
- Lead the preparation of 1099/1095 statements.
- Lead and perform petty cash audits.
- Perform positive pay reporting to banking institutions.
- Assist in document and record filing for the accounts payable department.
- Assist in audit preparations.
- Assist in budget planning.
- Additional duties as assigned.
Benefits
Successful candidate will receive regionally competitive salary, above average health benefits at reduced costs, company paid life insurance & long-term disability insurance, additional voluntary retirement plan with company match and no vesting schedule requirement.
- Paid bereavement and jury duty leave
- 11 paid holidays per year
- Paid time off
- Paid sick leave
- Flexible Spending Program
- Company paid malpractice insurance for all providers
- Professional development hours offered annually
Physical Demands and Work Environment
The work environment is characteristic of an office environment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands and arms to reach. The employee is also required to stand; walk; and reach with hands and arms. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus. The employee must also possess hearing and speech to communicate in person and over the phone. The noise level in the work environment is usually quiet.
The employee may be in contact with individuals and families in crisis who may be ill, using substances and/or not attentive to personal health and safety for themselves or their homes. The employee may experience a number of unpleasant sensory demands associated with the client’s use of alcohol and drugs, and the lack of personal care. The employee may also be exposed to bodily fluids (blood, urine) and hazardous chemicals.
WellSpace Health is committed to the principals of equal employment. We are committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations. It is the intent of WellSpace Health to maintain a work environment free of harassment, discrimination, or retaliation because of age, race, religious creed, color, national origin, ancestry, physical disability, medical condition, genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding and/or related medical conditions), gender, gender identity, gender expression, sexual orientation, military or veteran status, or any other status protected by federal, state or local laws. WellSpace Health is dedicated to the fulfillment of this policy in regard to all aspects of employment, including but not limited to recruiting, hiring, placement transfer, training, promotion, rates of pay, and other compensation, termination, and all other terms, conditions, and privileges of employment.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WellSpace Health is an Equal Opportunity Employer
