What are the responsibilities and job description for the Administrative Assistant position at Wenham Carter Group?
My client is a multinational clinical-stage drug discovery company with proprietary platforms to accelerate the development process, used both in-house and in numerous Biopharma partnerships. They are now searching for a detail-oriented and organized Administrative Assistant for their Boston HQ office.
Responsibilities
- Support all facility related issues including IT, maintenance, safety, procurement to ensure efficiency and compliance with company policies.
- Serve as the point of contact for internal and external queries, offering administrative support and managing communication.
- Work closely with the executives to develop timelines, planning meetings, agendas and related matters.
- Plan off-site events, negotiate conference rates, plan meals/meetings and organize extracurricular activities.
- Coordinate onboarding & recruitment activities.
- Assist in the organization and planning of marketing and PR events, including on-site support, coordination with vendors, preparing company brochure and souvenir and guest registration, etc.
Qualifications
- 5 years as an Administrative Assistant or in similar role.
- Experience working in a pharma or bio-tech company is required.
- Prior experience working as an executive assistant is advantageous.
- Experience in events coordination.
- Proficient in Microsoft Office suite.
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