Accounts Payable Specialist

GENERAL OVERVIEW OF KEY ROLES & RESPONSIBILITIES:

The position is responsible for recording, verifying and properly classifying or coding all invoices that represent goods and services provided by the organization. The specialist is also responsible for maintaining financial records that support all payable transactions.

ESSENTIAL & CORE FUNCTIONS:

1. Prepares and processes all invoices for payment, timely, accurately and efficiently.

2. Invoice preparation includes voucher completion and documenting on invoice verification of numerical data, appropriate approvals, and coding for cost center, account code and expense distribution if applicable.

3. Invoices are matched with purchase orders or contracts (agreements, leases, etc.) to determine accuracy and funding availability.

4. Prepares and maintains files on all organization’s vendors.

5. Ensures that each vendor file has an updated contract or agreement.

6. Accurately and time posts all accounts payable transactions to accounting computer system.

7. Ensures completeness and accuracy of all account data on system, including cost center and account code expense distribution, voids and payment processing.

8. Responsible for obtaining Septa tokens and going to the bank to obtain petty cash.

9. Investigates and analyses all (external and internal) accounts payable inquiries, disputes and errors, identifying plan of correction for accurate and timely problem resolution.

10. Maintains contact with all vendors to ensure timely and accurate invoicing and payment processing.

11. Maintains records based upon record retention reschedule.

12. Filing system includes contract information on all vendors, invoices, any associated invoice adjustments, and payments.

13. Separates filing for unpaid invoices. All documentation must be detailed and organized.

14. Must be able to meet all deadlines that are imposed by the accounts payable processing procedures.

15. Prepares various reports that support accounts payable activity, e.g. accounts payable aging, check register, manual checks, voids and any other report determined to be necessary for account analysis.

16. Prepares vendor checks with appropriate documentation for financial management review and signature and distribution per departmental schedules; Ensures that receipts are received from employees requesting a check in their name.

17. Responsible for maintaining and verifying spending request process.

18. Preparation of weekly and monthly cash requirements.

19. Understanding, interpreting and communicating accounts payable policies and procedures to designed personnel.

20. Assists with the development of Accounts Payable Policies and Procedures. Identifies process enhancements and efficiencies.

21. Adherence to deadlines that are set by Financial Management.

22. Adheres to duties and responsibilities as outlined in the Fiscal Policies and Procedures Manual.

23. Timely alerts to Financial Management of problems or concerns affecting assignments.

24. Performs other related duties and tasks assigned by the Financial Management.

25. Responsible for timely and accurate 1099 processing and associated files maintenance.

ADDITIONAL RESPONSIBILITIES:

1. Performs other duties and special projects as assigned.

PREREQUISITES & QUALIFICATIONS FOR THE POSITION:

1. High school graduate, courses in bookkeeping and/or business practices.

2. Minimum of two (2) years’ experience in record processing, preferably in accounts payable.

3. Data entry experience in a health or business office setting, preferably with knowledge of invoice processing.

4. Successful FBI clearance, PA criminal check and PA child abuse history clearance required.

WES is an Equal Opportunity Employer EOE M/F/V/D

Benefits:

• Health insurance
• Dental insurance
• Vision insurance
• Paid time off

Job Type: Full-time

Pay: Up to $55,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience level:

• 5 years

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Bonus opportunities

Education:

• Associate (Required)

Experience:

• Accounts payable: 5 years (Required)

Work Location: In person

Salary : $55,000