Health Information Records Specialist

As a service organization, Wesley selects employees who bring our mission to promise. When you become a member of the Wesley team, you contribute to the active lifestyle, high quality of care and other services we provide older adults at our award-winning communities or other residence. Our workforce is as diverse as our services, which include independent living, assisted living, Catered Living, memory care, skilled nursing, rehabilitation, hospice, home care and home health.

Our Total Rewards philosophy is a balanced approach that meets the needs of employees on their career journey whether they are just joining the workforce or nearing retirement. We evaluate our Total Rewards offerings annually to provide benefits employees would find meaningful. In addition to competitive wages and a commitment to pay equity, we offer the following benefits and other compensation:

• Employees, and their families if elected, can participate in medical and vision insurance (full time and ACA eligible), dental (full time) and group life (employee only for full time, excludes part-time and on-call staff).
• We offer a combined paid time off (PTO) policy which incorporates state paid sick leave with company paid time off at an accrual rate of 0.0607 per hour worked, equivalent to 120 hours of PTO at 2,080 hours worked in a year. We also offer 6 Paid Holidays (8 hours for full time and 6 hours for part time per event, excludes on-call staff) and 1 Personal Holiday of Choice per year (excludes on-call staff).
• Retirement planning is encouraged through our 403(b) plan that includes a generous 100% company match on the first 4% of earnings an employee contributes. There is a 5-year vesting schedule on the company match, and minors are ineligible for the company match.
• A food and beverage discount of 50% is available to all employees at any Wesley bistro. Employees are also eligible for On-Demand Pay with Dayforce Wallet. Minors need parental consent to access this benefit.
• To assist employees with challenges outside of the workplace, Wesley offers an Employee Assistance Program (EAP), which is 100% company paid. Additionally, Wesley Community Foundation provides grants to qualifying employees as detailed in the plan summary.
• Lastly, the efforts and contributions of our valued employees are celebrated in our best-in-class recognition and reward platform, Inspire. Points earned for various reasons may be redeemed for a variety of merchandise, gift cards, tickets, travel and other experiences selected by the employee.

Enrich the lives of older adults through community, choice, and continuing care in the Health Information Specialist role. The Health Information Specialist is responsible for maintaining, organizing, auditing, and retrieving health information which includes a wide array of clinical records such as medical history, examination results, diagnostic tests, physician orders, consents and authorizations, care plans, and other medical records. This role records and tracks resident admissions, room changes, and discharges. Find your sense of belonging at Wesley!

 You will provide continuing care through these responsibilities

Essential functions of this position include the following.

• Maintain, organize, audit, and retrieve personal health information (PHI) according to Federal, State and Company guidelines and policies.
• Serve as a Point Click Care (PCC) superuser and in-house trainer.
• Perform data entry in various electronic medical record systems including PCC.
• Responsible for transmitting PHI to physicians, legal requestors, and other affiliated or third-party partners.
• Ensure HIPAA compliance for health information.
• Stays up-to-date on medical documentation requirements plus ensure the accuracy, completeness and timeliness of medical records documentation and filing.
• Maintains accurate records for physician visits, admissions, room changes, and discharges.
• Perform audits of both paper and electronic medical records. Based on audit results, create new processes or controls to improve compliance.
• Assist with survey preparation.
• Conducts self in a professional manner, treat others with dignity and respect.
• Other duties and projects as assigned.

Our requirements and qualifications for success

• High School Diploma, GED, or equivalent work experience required.
• Registered Health Records Information Technician program completion desired.
• Demonstrated ability to read, write, speak and understand the English language
• Knowledge of medical terminology as pertains to skilled nursing health information records.
• Proficient with Point Click Care.
• Knowledge of numeric and alphabetical filing systems.
• Keyboarding and 10-key skills for data entry.
• Knowledge of HIPAA, privacy, and other applicable guidelines.
• 1-year experience working with electronic health information records in a skilled nursing facility.

Physical, environmental, and mental requirements

• Bending, stooping, walking, sitting, and standing throughout the business day.
• Must be able to lift 50 pounds (supplies and record boxes)
• Ability to sit for a period of time working at a computer terminal.
• The ability to remain calm during an emergency or unforeseen event.
• Near and far vision.
• The ability to communicate information and ideas in speaking so others will understand.
• The ability to listen to and understand information and ideas presented through spoken words and sentences.
• Willingness to engage with residents in an active workplace.

Salary Range: $20.77 to $30.55 per hour