Administrative Assistant

Western EcoSystems Technology, Inc. (WEST), a dynamic medium size consulting firm with offices across the United States, is looking for a full-time Administrative Assistant located out of our Cheyenne, WY corporate office.

WEST has a permanent core of professionals with broad experience in basic and applied ecological studies and the sophisticated analysis of natural resource data. Since its founding in 1990, the WEST team has shaped the foundation of what we do, and what we believe in through our core values and key principles. Our work matters to our clients, communities, and the environment. Join WEST and discover a company of passionate, committed, and highly motivated individuals.

Please click here to see what benefits WEST offers!

The minimum base salary for this position is $17/hour and the maximum is $19/hour, plus additional annual profit-sharing bonus potential. Salary may vary based on education, knowledge and experience.

Job Summary:

The ideal candidate will be skilled in customer service and have the ability to maintain a professional attitude. The candidate must also be able to work Monday through Friday from 8:00 am to 5:00 pm.

Responsibilities include:

• The primary function of this position is the operation of a multiline telephone system which includes answering and directing incoming calls to the appropriate party.
• Maintain phone system information, including telephone programming, voice mail administration, telephone features.
• Have an in-depth understanding of phone system and ability to explain telephone features.
• Function as receptionist including greeting guests and answering questions as well as maintaining reception area.
• Route and manage electronic faxes.
• Provide typing, spreadsheet preparation, and other clerical support as requested.
• Copy, bind, and mail documents.
• Receive and distribute mail; distribute UPS, Federal Express, and other deliveries.
• Prepare outgoing mail, Federal Express, and UPS packages.
• Understand building security systems.
• Understand role in Crisis Management Plan and Business Emergency Plan, participate in training, and be prepared to assist in a crisis or event that occurs.

Other duties may include:

• Making travel arrangements for employees that need help.
• Assist marketing with conference logistics.
• Maintain and monitor conference room, office, workroom, and online calendars.
• Manage tasks associated with various meeting functions, webinars, and the conference room.
• Assist senior managers and other office personnel as needed.
• Miscellaneous office tasks as assigned by manager/supervisor.
• Track and distribute birthday greetings to employees.
• Assist with holiday events as requested.
• Manage all recycling needs.

This is a general description of the functions for this position and is not inclusive of all the duties which may be associated with this position.