Administrative Assistant

OVERVIEW:

Westech International, Inc. (WESTECH) is a small business specializing in federal government contracting, providing services to the Department of Defense and Department of Energy. The Administrative Assistant will organize and coordinate the office to ensure organizational effectiveness, efficiency, and safety. The Administrative Assistant will be an energetic professional who does not mind wearing multiple hats. The Administrative Assistant must be experienced in handling a wide range of administrative and executive support tasks and able to work independently with little or no supervision. The Administrative Assistant will be a well-organized and flexible individual who enjoys the challenges of supporting an office of diverse people.

JOB DESCRIPTION:

Required duties include:

• Organize office operations and procedures
• Organize and schedule meetings and appointments
• Partner with HR on recruiting and onboarding efforts.
• Provide administrative support to managers as requested.
• Coordinate with IT department on all office equipment
• First point of contact for vendors, service providers and property owner
• Provide general support to visitors
• Point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands
• Responsible for creating PowerPoint slides for presentations
• Responsible for managing office services by ensuring office operations
• Establish a historical reference for the office by outlining procedures for protection, retention, record disposal, and retrieval
• Responsible for ensuring office financial objectives are met by complying with annual budget for the office, planning the expenditures, analyzing variances, and conducting necessary corrections that may arise
• Participate actively in the planning and execution of company events
• Ensure electronic filing systems are maintained and current
• Establish and monitor procedures for record keeping
• Ensure security, integrity, and confidentiality of data
• Monitor and maintain office supplies inventory
• Review and approve office supply acquisitions
• Handle customer inquiries and complaints
• Maintain a safe and secure working environment

REQUIRED SKILLS:

• Proven office management, administrative, or assistant experience
• Knowledge of office management responsibilities, systems, and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office with an emphasis on Word and Excel
• Knowledge of accounting, data and administrative management practices and procedures
• Knowledge of clerical practices and procedures
• Knowledge of human resources management practices and procedures
• Knowledge of business and management principles
• Computer skills and knowledge of office software packages

EDUCATION: High School Diploma or equivalent

REQUIRED EXPERIENCE:

• Minimum 5 years of combined experience as an Administrative Assistant