Administrative Assistant 1

WesTech Engineering, LLC provides process solutions for water and wastewater treatment, liquids/solids separation, and biological treatment needs worldwide. We are proud the equipment and systems we design, build, maintain, and operate are making the world a better place and creating a more sustainable environment for future generations.

We currently have an immediate need for a full-time Administrative Assistant who will assist group members with scheduling, coordination, document preparation, and customer service activities along with all other administrative activities.

WesTech offers a generous benefit package which includes a 401k match up to 6%, full health benefits including employer HSA contribution, wellness premium differential, company-paid life insurance, along with PTO days, paid holidays and much more.

Key Responsibilities: 

• Distribute daily and weekly reports and schedules to group members
• Help prepare and ship Operations & Maintenance (O&M) manuals, inspection packets, and other manuals as needed
• Gather materials and prepare project folders
• Track and update group reports. 
• Answer phones and direct customers to the appropriate point of contact.
• Coordinate work and tasks with other departments
• Organize group functions and activities.
• Coordinate and schedule field service personnel travel.
• Serve as a backup for purchasing activities.

Minimum Requirements: 

• High School Diploma/GED or equivalent education.
• One or more years of relevant work experience.
• Knowledge or or experience with Microsoft Word and Excel and PDF editing software. 
• Excellent verbal and written communication skills
• Ability to work with others in an office environment and maintain a positive attitude
• Ability to manage multiple, competing deadlines in an efficient and effective manner 

Preferred Requirements: 

• Relevant post-high school training, certification, or coursework 
• Experience coordinating and/or managing projects
• Knowledge of or experience with data storage software and/or Navision
• Strong customer service orientation
• Ability to listen and integrate what is said into final product 
• Knowledge of or experience with engineering firms or concepts

Physical Requirements:

• Ability to sit at workstation using computer/phone.
• Regularly required to move around the facility.
• Occasionally required to lift and/or move up to 25 pounds.

WesTech considers all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.