Administrative Assistant

About WestEd

As a community of over 900 researchers, practitioners, consultants, and administrative professionals from all backgrounds and life experiences, we are committed to making a qualitative difference in the lives of youth, children, and adults. We conduct and apply research, develop evidence-based solutions, and provide consulting services across the country in both rural and urban communities to improve equitable outcomes for individuals from infancy through adulthood. Serving as trusted partners in the areas of education, health, and justice, our teams enhance capacity within communities and school districts to prioritize impact — asking the right questions, customizing methodologies, developing relevant tools, and implementing best practices specific to a diverse range of stakeholder needs.  

Furthering diversity, equity, and inclusion is core to who we are and how we work. We are committed to working with our clients to illuminate and address disparities, value and elevate diverse voices, and ensure equitable access to our resources and services. Please review our   commitment to diversity, equity, and inclusion on our Careers page at wested.org.  Come and join us!

SPECIAL NOTICE REGARDING THE WORK LOCATION OF THIS POSITION—Although WestEd provides the option of working at one of its facilities for employees, many roles allow employees to choose to work remotely for their own convenience.  The decision to allow remote work at the employee's convenience is based on the requirements of the position or project in question.

Content Area or Department Brief Description

WestEd’s Early Childhood Intervention, Mental Health and Inclusion (ECIMHI) team provides training and technical assistance in policy development, translation of research to practice, systems evaluation, and implementation of evidence-based practices in support of infants, toddlers and young children and their families.  The ECIMHI team partners with federal, state, and local education, health, developmental and behavioral/mental health agencies and programs to transform early childhood programs and systems and create deep and lasting impact for children and their families. Our projects and services utilize research-informed strategies and meaningful stakeholder engagement to build the capacity of systems and service providers within these systems to implement effective and equity-driven procedures, processes and practices that support successful outcomes for diverse, vulnerable and traditionally under-served populations.  We value and leverage expertise and experience in: 

• Promoting Equitable and Inclusive Practices
• Evidence-based Professional Development and Training
• Cross-Sector Early Childhood System Alignment
• Supporting Early Childhood Leadership and System Capacity

The Opportunity

Our team is seeking a dynamic Administrative Assistant to join a fast-paced environment.  Our team focuses on projects that lie at the intersection of racial equity, social justice, infant-family and early childhood mental health and workforce development. You must live in King County, Washington and be able to work from our Seattle office a few days a week.  You will undertake a variety of project support, administrative and virtual and in-person training support activities.  Specifically, this position includes supporting scheduling meetings and calendaring events, supporting hosting Zoom workshops and supporting the team. The ideal candidate will have experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds as well as the ability to flex communication styles to match multiple cultural environments.  The successful candidate will have excellent communication skills and ability to present to diverse audiences. Spoken and written language abilities in either Mandarin, Cantonese, Somali, Amharic, or Vietnamese is preferred.

Core Focus Areas

Administrative:

• Manage calendars for the Project Director including scheduling meetings
• Process travel authorizations, make travel arrangements, process expenses
• Complete occasional data entry into the virtual registration system
• Organizing ordering and shipping

Event Production:

• Provide support for virtual Zoom trainings, including hosting and creating breakout rooms.
• Take attendance and support survey completion
• Provide support for in-person trainings in King County.  This includes activities such as room set-up and clean-up and helping with on-site registration and handing out certificates.
• Support material creation and sharing for virtual and in-person activities

What We’re Looking For

• Must be located in King County, Washington.
• A commitment to racial and social justice and improving outcomes for young children and their families
• Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds
• Experience with common web-based business solutions, Microsoft Office (Word, Excel, PowerPoint), and managing Zoom meetings
• Excellent interpersonal communication skills and ability to work as a team member
• Speak and engage in written communications in a second language
• Good writing ability and command of the English language.
• Demonstrated ability to coordinate work around multiple tasks and multiple deadlines with a variety of staff members. 
• Initiative, resourcefulness, and careful attention to detail.
• Strong organization skills and ability to anticipate needs, following-through on completion of tasks and responsibilities. 
• High tolerance for ambiguity, changing work priorities and deadlines

*Note: Visa sponsorship is not available for this position. Successful candidates must be authorized to work in the United States.

SALARY AND BENEFITS: Salary for this role is competitive, set at a WestEd level C and commensurate with experience. WestEd offers a very generous benefits package including medical, dental, and vision coverage, as well as Life, AD&D and Disability insurance.  We also offer various retirement plan options and Flexible Spending Accounts for medical, childcare, and commuter expenses. WestEd offers generous paid holidays and paid time off (PTO), among other benefits.

Committed to the diversity of race, ethnicities, perspectives, and opportunities, WestEd offers a variety of social and professional learning communities, such as Employee Resources groups, the Data Intelligence, Insights, and Innovation PLC, and the WestEd Parent Community, just to name a few.  We hope you’ll consider joining us to build better schools, communities, learning pathways, and more! #LI-Remote #LI-Hybrid