Specialist, Operations

The Potter College of Arts and Letters seeks an Operations Specialist to support the Dean's Office and academic units within the college. The Operations Specialist requires the highest level of initiative, accuracy and judgment and is responsible for operational and fiscal duties, including liaison with academic departments, supporting the Dean's Office, and supporting the college during staff vacancies and leave of absences.

Duties Include:

• Ensures timely and accurate payment to all full-time and part-time faculty within Faculty Load and Compensation process.
• Assists academic units with Employee Personnel Action Forms (EPAFS).
• Ensures Graduate Assistantship departmental budget accuracy, form accuracy, and successfully EPAFs and managing the onboarding process.
• Responsible for 1-time fiscal commitment tracking and reimbursement between academic units and the Dean's Office.
• Acts as a proxy approver, as needed, for college purchasing approvals.
• Serves as a lead for Operations Coordinator positions, overseeing daily delegations, acting as the primary college point of contact, and assisting with staff evaluations.
• In the event of staff vacancies or leaves of absences, assists academic units with budgetary matters such as purchasing, tracking, and reconciling departmental budgets and course fees, form 16s, payment authorizations, travel vouchers, inter-accounts, TopShop, EPAFs, year-end procedures and other budgetary matters as needed.
• In the event of staff vacancies or leave of absences, assists academic units with operational matters such as course scheduling, course assignment and processing of part-time faculty, departmental e-mails, performance contracts, scholarships, student worker onboarding and timesheet approval and other operational matters as needed.
• Acts as a resource for new staff training and questions.
• Provides assistance as needed to the college budget manager and administrative specialist.
• May be required to work on multiple projects at once and move to new initiatives with little notice.
• Review and development of policies and procedures for the college.
• Special Projects designated by the Dean's Office, including oversight, data analysis, reporting, presentations, etc.
Other duties as assigned.

• Four years of post-secondary education, plus two years related experience. Three years of additional related experience can substitute two years of the education requirement.
• Experience with complex operations and/or purchasing and/or budgeting and demonstrates potential to work on special projects and shift priorities with little oversight.

Hourly Rate: $20.05 - $22.56/hr

Kentucky state law requires all public institutions of postsecondary education to conduct pre-employment criminal background checks to determine suitability for employment.

Western Kentucky University (WKU) is committed to a policy and practice of providing equal employment and educational opportunities to all individuals. In accordance with Title VI and VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Revised 1992, and the Americans with Disabilities Act of 1990, no form of discrimination or harassment will be tolerated at WKU on the basis of race, color, ethnicity, national origin, creed, religion, political belief, sex, sexual orientation, gender identity/expression, marital status, age, uniformed services, veteran status, genetic information, pregnancy, childbirth or related medical conditions, or physical or mental disability in admission to career and technical education programs and/or activities, or employment practices.

Persons with disabilities, who need reasonable accommodations to participate in the application and/or selection process, should notify the office of Institutional Equity. To request an accommodation, report a complaint, or ask questions regarding WKU's Discrimination and Harassment Policy (#0.2040), please contact Ms. Ena Demir, Executive Director/Title IX Coordinator via email at ena.demir@wku.edu or by phone at (270) 745-6867. Ms. Demir is also responsible for coordinating the University's response to complaints related to sex and gender harassment. Additional information regarding Title IX is accessible via WKU's https://www.wku.edu/titleix/ website.

Information concerning educational programs offered by WKU are provided at: http://www.wku.edu/atwku/academics.php

For information related to job postings, please email employment@wku.edu.