Membership Coordinator / Executive Assistant

Reports To: Executive Director

FLSA Status (Fair Labor Standards Act): Non-Exempt

Role: Individual Contributor

About us: Western Los Angeles Dental Society (WLADS) is a nonprofit organization dedicated to uniting and serving the members of WLADS for the purpose of providing professional development and promoting optimal oral health in the community.

Job Responsibilities: As the Membership Coordinator/Executive Assistant, you will play a pivotal role in supporting the smooth operation of WLADS. This position’s focus is on activities related to society members; including but not limited to: membership (new, returning, recruitment), continuing education, and other social/networking events as well as fulfilling day-to-day office activities such as answering phones, collecting, and sharing the mail, keeping track of office maintenance and supplies. Works closely with the Executive Director.

Duties and Responsibilities include the following. Other duties may be assigned.

1. Maintains all membership records in database.*

2. Manages event support and coordination.*

3. Updates bills, deposits, transactions, etc. in real time.*

4. Documents member updates via reports, compliance, etc.*

5. When approved, completes electronic payments via the bank and documents deposits, etc. appropriately in systems.*

6. Manages and updates website and social media.*

7. Manages emails and tags in system; for electronic newsletters.*

8. Maintains various databases and lists.*

Events

1. Processes and organizes registration and event summaries.*

2. Manages Member Outreach for events.*

3. Staffs virtual and in-person events based on need.*

4. Supports vendors, CE (event), magazine/newsletter, advertising, sponsorship, etc.*

Office

1. Answers phones*

2. Tracks calls*

3. Manages vendor needs, i.e. maintenance.*

4. Manages supplies*

5. Completes other duties as assigned.

Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily in an energetic and enthusiastic manner. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Language Ability:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Math Ability:
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability:
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills:
To perform this job successfully, an individual should have knowledge of Microsoft Office, CompPlus, and other databases.

Education/Experience:
Bachelor's degree (B. A. / B. S.) from four-year college or university; and/or four to six years related experience and/or training; or equivalent combination of education and experience.

Knowledge, Skills, and Other Abilities:

· Time management

· Oral and written communication skills

· Professionalism

· Will need to learn about dental industry, positions, relationships with CDA, ADA, Dental Board of California, and other relevant organizations

· Ability to define behaviors and values

· Ability to effectively communicate with Supervisor, Board, and members

· Ability to be flexible with tasks and pivot when necessary

· Ability to pay attention to detail

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, and talk or hear.

The employee is occasionally required to stand.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Job Type: Full-time

Pay: $22.00 - $25.00 per hour

Benefits:

· Dental insurance

· Health insurance

· Vision insurance

· 401k

Schedule:

· 8-hour shift

· Monday to Friday

· Some evenings and weekends as needed.

Ability to commute/relocate:

· Lawndale, CA 90260: Reliably commute or planning to relocate before starting work (Required)

Education:

· Associate (Required)

Experience:

· Microsoft PowerPoint: 1 year (Preferred)

· Microsoft Excel: 3 years (Preferred)

Work Location: In person

Job Type: Full-time

Pay: $22.00 - $25.00 per hour

Expected hours: 38 – 42 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Microsoft Excel: 3 years (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Ability to Commute:

• Lawndale, CA 90260 (Required)

Ability to Relocate:

• Lawndale, CA 90260: Relocate before starting work (Preferred)

Work Location: In person

Salary : $22 - $25