Assistant Corporate Real Estate Manager

Overview

Summary of Responsibilities:

Assists Director of Corporate Real Estate Services and Real Estate Managers with the management and leasing of various Company-occupied properties. Manages approved construction and renovation projects with manager oversight. Manages capital tenant improvements performed to client-occupied field properties. Monitors applicable safety regulations and practices. Assists in the preparation of an annual rent and expense budget for all assigned properties.  Works with minimal supervision and is responsible for making an established range of decisions, escalating to manager when appropriate and updaties manager on a regular basis.

Responsibilities

Position Responsibilities:

• Serves as Project Manager of assigned project of varying size and greater complexity for tenant improvements, building construction and remodeling for customer-occupied locations and potential new space.
• Monitors construction to ensure timelines, budgets and final product specifications conform to the original plans, and reports any significant deviation to management.
• Assists in the review and recommendation of the appropriate award of construction contracts.
• Prepares requests for proposals for required tenant improvements.  Secures bids, permits, prepares contract agreements and assists with the necessary approvals of these documents. 
• Conducts office inspections to recommend improvements and compliance with current standards.
• Works with Real Estate Managers to coordinate the involvement of the Facilities Planning and Project Department in developing floor plans, specifications, details and plot plans necessary for projects.
• Reviews and makes recommendations on plans and specifications with landlords and building managers and submits comments and recommendations to manager.
• Preforms market research and surveys for assigned properties. through various commercial real estate databases (i.e. CoStar, Loop Net, etc.), market reports and by contacting real estate brokers, developers and other industry professionals.
• Conducts financial analysis of the assigned properties to determine the best value, calculate occupancy costs and to evaluate the economic impact of various decisions. Is responsible for timely disposition of all assigned projects for review by manager.
• Analyzes lease agreements and various other real estate documents, such as estoppels, non-disturbance agreements and subordinations, as to the relevance of the terms and conditions.  Organizes the information and drafts appropriate responses for use in the negotiation with the owner/landlord and his/her counsel.
• Supports manager in coordinated efforts of leasing agent and counsel to negotiate business terms of new leases, lease extensions and early termination agreements, as well as other documents incidental to occupancy by the tenant.
• Interacts professionally at all levels within the organization and serves as liaison with various internal and external vendors to negotiate, develop and coordinate production of all timelines maintaining best prices and practices, priorities and deadlines.
• Works closely with manager to assist the business units to update/modify, as necessary, property strategies, business plans and budgets.
• Assists in preparation of an annual budget and monitors acutal expenses against budget, within established guidelines.
• Assists in the preparation of Authorization for Expenditures (AFE) seeking approval for a new lease, lease extension, renewal option, refurbishment project, office enlargement, on behalf of executive management. 
• Travels on-site to properties; to support relationship with contractors, property management firms, brokers and buyers, and tracks progress related to the initial business plan.
• Performs other duties as assigned by management.

Qualifications

Selection Criteria:

• Typically requires 4-7 years experience in a commercial or corporate real estate setting.
• Proven thorough knowledge of real estate terminology; ability to interpret and negotiate complex real estate documents.
• Demonstrated working knowledge of mathematics and principles behind leasing transactions; proven ability to calculate rent increases based upon the Consumer Price Index (CPI) or other appropriate indexes that are used to reflect percentage changes in the cost of living.
• Demonstrated excellent verbal and written communication skills with the ability to successfully interpret and communicate business needs in a clear, focused and concise manner.  Must interact and communicate with both internal and external customers, including attorneys, professional real estate personnel, architects, contractors, municipal authorities, etc.  Will be expected to provide examples of written work such as correspondence, reports, etc.
• Proven familiarity with multiple types of furniture systems.
• Proven ability to oversee the preparation of and read architectural blueprints, floor plans, mechanical, electrical, plumbing plans, plot and site plans.
• Proven experience coordinating multiple projects/assignments simultaneously, and completing assigned tasks accurately and on a timely basis.  Must demonstrate strong attention to detail with excellent organizational skills.  Expected to cite examples of organization and time management methods used to manage or prioritize workload demands.
• Proven experience and proficiency assessing, analyzing, writing and communicating business requirements/specifications for projects. 
• Proven examples from work experience on identifying complex problems, quantifying the problems and providing creative solutions to resolve them.
• Proven experience working in a customer-oriented field, effectively articulating complex technical information, via phone/written communications, and demonstrating the ability to deliver an adverse response in a positive manner.

Work Setting:

• Works in an office setting and remains in a stationary position for long periods of time while working at a desk, on a computer or with other standard office equipment, or while in meetings. 
• Performs substantial movement of wrists, hands, and fingers for continuous computer work.

Educational Requirements:

• Bachelor’s degree in real estate or business or commensurate selection criteria experience.

Computer Skills and Knowledge of Hardware & Software Required:

• Proficient in word processing, spreadsheet and database applications.
• Proficient in MS Outlook email application or equivalent.
• Proficient in commercially available software applications including those used in lease administration and work order management (Yardi or similar) and other programs written in-house to manage workload (training provided).

Certifications & Licenses (i.e., Series 6 & 63, CPA, etc.):

• Ohio and/or Kentucky Real Estate Salesperson’s License required.
• Valid driver’s license with a satisfactory and safe driving record required.

Position Demands:

• Extended hours required during peak workloads or special projects.
• Overnight travel required.