Compliance Analyst

Overview

Summary of Responsibilities:

Under the direction of the Chief Compliance Officer (CCO) or delegate, manages, supports and provides oversight and monitoring of the Firm’s internal controls, compliance, and operational functions. May also assist senior staff in preparing regulatory filings, responding to regulatory inquires and customer complaints. The primary focus of this position is to ensure quality assurance processes are managed and regulatory risks are sufficiently mitigated in a timely manner. The Compliance Analyst manages multiple deadlines and is responsible to make an established range of decisions, escalating to Manager when necessary, and works in an autonomous fashion with limited daily supervision.

Responsibilities

Position Responsibilities:

• Assists senior staff in identifying key risk factors, including researching and identifying regulatory requirements, documenting the control environment designed to comply with the stated requirements, assessing nature of risk factors, and identifying gaps in the control processes.

• Tracks changes in SRO, federal and state rules and regulators; identifies related policies and procedures, and updates as needed.

• Provides reviews of retail communications for the Firm, escalating to the Manager when issues are discovered.

• Conducts email reviews, escalating to the Manager when issues are discovered.

• Assists in the preparation of compliance training.

• Assists in the preparation of exception reports on a regular basis.

• Manages outside brokerage account statement review/maintenance, escalating issues to Compliance Manager when discovered.

• Conducts AML surveillance, review and reporting.

• Works with the Compliance Manager to monitor branch supervisory turnover, assignments and production of Form BR, assisting in the maintenance of all books and records related to this activity.

• Coordinates activities and communicates with other Western & Southern Financial Group (W&SFG) Compliance groups as appropriate.

• Performs other duties as assigned by management.

Qualifications

Selection Criteria:

• Typically has up to two years of relevant experience.

• Demonstrated ability to receive, organize and manage large amounts of diverse information and documentation (Must cite examples of organization skills).

• Proven ability of maintaining a calm and professional demeanor when handling stressful situations, including pressure associated with volume workloads and meeting deadlines and target dates.

• Demonstrated excellent verbal and written communication and presentation skills, interpersonal and collaborative skills with experience conveying information to internal and external customers at all levels in a clear, accurate, focused and concise manner. Verbal and written communications are to conform to proper rules of punctuation, grammar, diction and style.

• Proven experience coordinating multiple, complex projects/assignments simultaneously and completing assigned tasks accurately and on a timely basis. Must demonstrate strong attention to detail with excellent organization skills. Expected to cite examples of organization and time management/methods used to manage or prioritize workload demands. Must demonstrate project management experience in planning, executing, escalating issues and maintaining a project from start to finish.

• Demonstrated strong quantitative and analytical skills, including demonstrated experience identifying, defining and resolving problems and collecting or interpeting data to establish facts and draw valid conclusions to provide effective resolutions. Proven experience with sound decision-making and critical thinking skills when dealing with multiple alternatives. Must demonstrate the ability to conceptualize and apply new methodologies.

• Proven experience working effectively within a team.

• Demonstrated experience driving results through the exercise of influence on peers and/or more senior associates.

Work Setting

• This position travels and works in various office settings and requires being in a stationary position for long periods of time frequently while working at a desk, on a computer or with other standard office equipment, or while in meetings.

• Position requires frequent movement of wrist, hands and fingers for continuous computer work.

Educational Requirements:

• Bachelor’s degree or commensurate experience within financial services is preferred.

Computer Skills and Knowledge of Hardware & Software Required:

• Advanced knowledge of word processing applications.

• Working knowledge of web-based applications including the internet.

• Proficient in Microsoft Office (Excel, Access, Word) applications, as well as intranet, email and mainframe applications.

• Proficient in Legal and Regulatory research applications.

Certifications & Licenses (i.e., Series 6 & 63, CPA, etc.):

• FINRA Series 6 within three months of the date of hire; FINRA Series 26 and any applicable other registration for the state of residence within six months of the date of hire.

• FINRA Series 7, 24, 52/53, 63 or 65/66 preferred.

Position Demands:

• Extended hours required during peak workloads or special projects.

• Travel required by car or plane at least 10% annually.