Executive Assistant

Executive Assistant – Full Time

Date: 5/17/24
Position: Executive Assistant to the CEO, COO, CFO and President
Status: Full Time, Exempt
Reports to: Chief Executive Officer
Location: 1728 West Marine View Drive, Suite #110, Everett, WA 98201

Job Description:

Reporting directly to the CEO, the Executive Assistant provides executive support to the C-Suite.
The Executive Assistant serves as the primary point of contact for internal and external
constituencies on all matters pertaining to the Executive Office. The Executive Assistant also
serves as a liaison to the Board of Directors and senior management; organizes and coordinates
executive outreach and oversees special projects.

The ideal individual will have the ability to exercise good judgment in a variety of situations, with
strong written and verbal communication, administrative, and organizational skills, and the ability to
maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability
to work independently on projects, from conception to completion, and must be able to work under
pressure at times to handle a wide variety of activities and confidential matters with discretion.

Roles and Responsibilities:

Executive Support:

• Completes a broad variety of administrative tasks for the CEO, COO, CFO and the

• Plans, coordinates and ensures their schedules are followed and respected. Provides

• Communicates directly, and on behalf of the C-Suite, with Board members, shareholders,

• Provides a bridge for smooth communication between the Executive office and internal

• Works closely with the Executives to keep them well informed of upcoming commitments

• Attends to a diverse group of important external callers and visitors as well as internal

• Manages sensitive matters with a high level of confidentiality and discretion especially

• Assists with travel and expense management, as needed.
• Assists COO with recording of meeting minutes for Managers Meeting, and may be asked

to record other meeting discussions as needed.

Other General Responsibilities includes, but not limited to:

• Assists with general office supply ordering.
• Assists with Corporate Office guest meeting facilitation, planning, and arrangements.
• Maintains the confidentiality of highly sensitive information.
• Develops, updates, warehouses, and helps retrieve historical information (contracts, org

Qualifications:

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks

• Very strong interpersonal skills and the ability to build relationships with stakeholders,

• Expert level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making

competing demands, and demonstrate the highest level of customer/client service and
response

• Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced

• You must be able to provide proof of legal authorization to work in the United States
  

• A family friendly and people focused workplace
• The opportunity to work for the best healthcare company in Washington

We are interested in learning more about you and appreciate you taking the time to apply online.

Schedule: Full time, Monday – Friday. Some early morning meetings. No evenings or weekends.

Salary Range: $68,000 – $82,000 per year, depending on experience, skill set, and education.

To Apply: please send cover letter and resume to: jsmecker@wwmedgroup.com.



Western Washington Medical Group is an Equal Opportunity Employer. We celebrate diversity and
inclusion and welcome applications from qualified candidates, regardless of race, color, religion,
sex including sexual orientation and gender identity, national origin, disability, protected veteran
status or any other characteristic protected by applicable federal, state or local law.